It is important that you have done your homework before going to a meeting. Make sure that you are fully aware of the topic under discussion and have prepared accordingly.
Do a thorough research, and gather all the relevant material that will help you prepare the necessary questions.
In some cases, you will be leading the meeting, and may be asked to do a presentation. In that case, make sure that you have practiced well enough. In all probability, you should strive to be clear and concise, making sure that you cover and convey all the necessary information to your clients.
Depending on the nature of the meeting, it is important that you follow proper business attire. Your physical appearance may the first thing which will be noticed and can allow you to stand out.
For that you must ensure that you are suited according to the setting – informal (semi-casual) or formal.
Arrive for your meeting on time. Don’t keep everyone waiting as it will spread negativity and others will consider you unprofessional. However, if you fail to arrive on time due to some unforeseen circumstances, make sure that you inform the audience well in time. In order to avoid the rush, it is necessary that you leave early from home.
Adapt according to your audience
It is important that you are well aware of the audience present at the meeting. This will allow you to consider how to set about the tone of the meeting. If you are convincing clients on behalf of your company, it is important that you stay friendly yet professional. Moreover, you will need to give more room to the other party, letting them speak as well before having your say on the agenda.
Listening is an essential habit when it comes to meeting. However, if you are a team leader, then you will need to adopt a softer tone in order to let your colleagues feel more comfortable.
Finally, make sure that the meeting has a productive outcome. Give yourself a break even if the end result is not in your favour.
At least you will know that the next meeting will not be on the current topic, and you can vest your efforts to ensure that you achieve a favorable outcome.