Appointment cancellation letters are written when a scheduled meeting with someone needs to be terminated due to some reason. Whether the appointment is with your teacher or with your doctor the appointment cancellation letter must be written in a manner that keeps the information accurate and concise. In addition to this it is always advised to ask the recipient to send an acknowledgment of cancellation on receipt.
Since it is an appointment cancellation letter so try to be precise and tell the reader about the appointment cancellation without any ambiguity and confusion. The opening sentence of the letter therefore must directly tell about the appointment cancellation with the other party. But while writing the main body of this letter, try to be soft in your tone. In addition to this mention the place, time and person with whom the appointment was planned. Finally close the letter with an apology.
If you want to know how to write an appointment cancellation letter, scroll down and read through our sample and template which we have provided you with.
Tips to Write Appointment Cancellation Letter
- Maintain a professional and formal tone
- Be concise and try to sum up all details
- Be mindful of grammatical and spelling mistakes