While you are at work, there can be a situation which may require you to leave the work place at once as what we call an emergency situation like a sudden death, an accident or an urgent piece of work. Normally, an emergency situation does not give you enough time, so as to inform your immediate supervisor with all the concerning details. Nevertheless, if you leave a written message or an emergency leave letter, it will serve as a proof in supporting your cause for leaving office in a hurry. For this reason, it needs not to be a lengthy one and should just contain the important details.
Given below are some step by step guides for writing an emergency leave letter.
Begin writing your name in the first line by which you are recognized at your work place followed by your department and the company’s name in the following two lines.
Giving some space or one line gap, mention the name of your immediate supervisor or manager you are addressing in the letter, in the same way as mentioned above.
In between your name and the recipient’s name, mention the date leaving one line gap from live above and the line below.
After mentioning your name and that of the recipient, give some space and write the subject which should be bold and underlined with wordings no other than “Emergency Leave Letter”.
In the very next line after the subject, you may write Sir/Madam or simply “To whom it may concern” if you do not want to write the name of your supervisor.
Instead of creating suspense or writing a fairy tale, get straight to the point mentioning the cause or the reason why you have to leave the office in a rush.
Conclude the letter by giving your contact details where you can be contacted during your absence from work and finish by using words like regards or yours truly etc with your name at the very end.