Sample of Trip Cancellation Letter:
Mr. Christopher Thomas,
Royal school of business,
South Hall, London,
November 28, 2012.
Mr. Alistair Cook,
Queen Mary University,
Birmingham – 569327
Dear Mr. Cook,
I would like to inform you that I am cancelling my trip to your university next month where I was scheduled to deliver a series of lectures on Business Development to your students. Unexpectedly, I have been directed by my institution to supervise an international conference that is going to be held on the exact date of my visit.
I found myself answerable to you so I am writing this letter well in advance so that you can alter your plan or make necessary changes. I apologise for all the inconvenience and request you to allow me to make amends. We can resume this series of lectures when I am done with this international conference.
Kindly accept my heartiest apologies for this unexpected decision. Hope you will understand and cooperate.
Mr. Christopher Thomas
Template of Trip Cancellation Letter:
[City and Postal code]
[City and Address]
[Dear Mr. / Mrs. (last name of your recipient)]
I am writing this letter to regretfully inform you that I am cancelling my trip to [give details of your trip] due to [mention the reason that forced you to alter the plan].
I am informing you well in advance so that you can take necessary steps to modify your programme. I humbly apologise for all the inconvenience and suggest you to [put your recommendations].
I hope you will understand and accept my apologies.