Maintain a professional and formal tone
Be concise and try to sum up all details
Be mindful of grammatical and spelling mistakes
Sample of Letter to Close an Account
Ms Sara Joseph
Manager City Road Branch
ABC Banking Corporation
3rd Avenue City Road
London, United Kingdom
Date: January 17, 2013
Dear Ms Joseph
I am a regular customer at your bank, and have been excellent level of services for last five years. I thank you and your staff for having taken so much care of my banking needs.
I would like to take this opportunity to bring into your knowledge that I am moving to Australia with my husband, and might not be here for about next five years. I therefore will not need your banking services while being away, and would like you to please close my account.
You may please adjust all the fee and any other charges i.e. including account closing fee if any from my balance and officially confirm closure of my account. If you could please reimburse me the balance in form of a cheque, which can post me at my address.
I again thank for your service, and look forward to banking with you again in future.
23 George Street
Brick Line Road
North London, UK
Template of Letter to Close an Account
Bank Br. Manager Name
Bank Address Number
Road or Street Name
Dear Ms and Sir Name Branch Manager
May I take this opportunity to thank you for taking care of my banking needs for over past five years through excellent level of services from your staff. I have been enjoying banking with you more than probably I have done at another institutions.
I would like to bring into your knowledge that I have planned to relocate to United States because of my job. I have been transferred to states and will be living in the country for next seven years. I will need any banking services from you institution and therefore would like to submit here in written a request for closure of my account.
Would it be possible for you please to close my account at earliest possible and confirm me through an official communication at my address.
As far as I know I do not have any pending dues against any head, but you can still have right to adjust any amount against a charge under any head.
I shall be grateful for your timely closure of my account as I will not be using it anymore. I look forward to hearing from you,
Your Place Number
Street or Road Name