How to Write a Board of Directors Acceptance Letter

The Board of Directors Acceptance Letter is drafted from an individual to a company who has selected or chosen him/ her as one of the new directors of the company. Hence, the letter is written in response to an offer that has been made to someone to join a company as one of the directors. The sender of this letter is an individual from top management and at this high level post, he is supposed to write a highly professional acceptance letter.

Instructions

  • 1

    Sender’s Information

    The letter like other professional letters begins with sender’s information at the top left corner and includes the below given entries:

    (Sender’s Name)
    (Designation)
    (Company’s Name)
    (Company’s Address)
    (City & Zip Code)

  • 2

    Date

    The date of writing the letter is written after one line space from the above information and the pattern followed is DD/MM/YYYY.

  • 3

    Recipient’s Information

    Followed by the date, it is the recipient information. The pattern of information is almost the same as sender’s information and includes the below mentioned entries:

    (Recipient’s Name)
    (Company's Name)
    (Designation)
    (Address)
    (City & Zip Code)

  • 4

    Subject

    The subject of this letter like most formal letters has to be BOLD & UNDERLINED. It should necessarily indicate what the letter is all about.

  • 5

    Salutation

    The recipient is addressed in this step by his/her last name such as Dear Mr. /Ms. / Mrs. (LAST NAME).

  • 6

    Main Content of the Letter

    The main content of this letter like most other formal letters is also composed of two to three small paragraphs. The opening paragraph straight away mentions the acceptance of the offer or invitation. After that the sender may go on to discuss his/ her expertise and the way he/she can benefit the organization. The next two paragraphs may describe the role he/she is expected to play and how well the role can be played. Finally, in the third paragraph, the sender may discuss the compensation which he/she expects at this position and when he is likely to join.

  • 7

    Conclusion

    The letter is concluded with a conventional courteous statement from the sender.

  • 8

    Valediction

    The concluding statement is followed by an appropriate valediction such as Yours Faithfully, Yours Sincerely, Yours Truly, Regards & etc.

  • 9

    Signature of Sender

    The valediction is followed by the sender signing the letter.

  • 10

    Sender’s Name

    The sender has to mention his/her name after the signature along with designation and name of the company. This completes the letter being the very last step.

  • 11

    Sample of Board of Directors Acceptance Letter

    Michael William
    Managing Director
    Seven Seas Real Estate
    Office Number 345
    Maple Leaf Ave
    California

    714-333-9408

    Date: 22-06-2012

    Donald Parker
    Director General
    TXN International Group
    H.No: 445
    Houston Avenue
    California

    I feel honored to disclose that I accept your offer to become one of the directors of your company M/S SBS International Group. I do expect to benefit the company with all my expertise and knowledge that I carry along with myself. Hence, I am looking forward to make a major contribution in the growth of TXN International Group.

    Being one of the directors, I do understand that I will be expected to play an advisory role and will also be involved in making important decision on company’s behalf. Besides, I am also aware that I will be solely responsible for all the decisions that I will make as one of the director.

    As far as my salary and other benefits are concerned, I will decide that prior to signing the contract with TXN International. I hope that I will be offered a lucrative package which will be in accordance with company and my personal profile.

    Kindly feel free to contact me any time you like on the phone number mentioned above. It will be a pleasure to serve an organization such as TXN International.
    Yours Truly,

    Michael William
    Managing Director
    Seven Seas Real Estate

  • 12

    Template of Board of Directors Acceptance Letter

    (Sender’s Name)
    (Designation)
    (Company’s Name)
    (Company’s Address)
    (City & Zip Code)

    (Phone Number)

    Date: __/__/____

    (Recipient’s Name)
    (Designation)
    (Company Name)
    (Address)
    (City & Zip Code)

    Subject: (BOLD & UNDERLINED)

    Dear Mr. /Ms. / Mrs. _______,

    I feel honored to disclose that I accept your offer to ______________. I do expect to benefit _______________with all my expertise and knowledge that I got____________. Hence, I am looking forward to make a major contribution in the growth of __________________________.

    Being one of the directors I do understand that I have to ______________________________________.  Besides, I am also aware of ______________________.

    As far as salary and other benefits are concerned, I'll decide on _______________. I hope that I'll be offered ____________________________.

    Kindly feel free to contact me on ______________ any time. It will be a pleasure to _______________________.

    Yours Sincerely,

    (Signature)

    (Sender’s Name)
    (Designation)
    (Company’s Name)

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