How to Write an Insurance Acceptance Letter

Instructions

• 1

  Sender’s Information
  
  Person sending this letter writes his/her name at the top left corner of the page along with other details as mentioned below.
  
  (Sender’s Name)
  (Designation)
  (Company’s Name)
  (Company’s Address)
  (City and Zip Code)
• 2

  Date
  
  Leave one line space and mention the date on which the letter is written. Normally the pattern followed for date is DD/MM/YYYY.
• 3

  Recipient’s Information
  
  Again there is one line space after writing the date and the recipient’s information is mentioned according to the below given pattern.
  
  (Recipient’s Name)
  (Designation)
  (Company’s Name)
  (Company’s Address)
  (City & Zip Code)
• 4

  Subject
  
  It is good to mention the subject of this letter as it tells the whole story the letter contains. To make it catchy it should be written as BOLD AND UNDERLINED.
• 5

  Salutation
  
  The recipient is addressed in this step by the sender with his/her last name i.e. Dear Mr. /Ms. /Mrs. If the name of person is not known then it is better to mention TO WHOM IT MAY CONCERN.
• 6

  Main body of the Letter
  
  Like most formal letters, the body of this letter is also composed of no more than three paragraphs. It is advised to keep this part of the letter as short and precise as possible. The opening paragraph should simply inform the recipient about acceptance of the insurance quote along with a hint of thanks. After that, the second paragraph should contain some directions, instructions or requests from the sender.
• 7

  Conclusion
  
  After the main content, there is a courteous statement which concludes the letter.
• 8

  Valediction
  
  The concluding statement is followed by an appropriate valediction after one line space. The valediction can be Your Sincerely, Yours Faithfully, Yours Truly, Regards and etc.
• 9

  Signature
  
  The sender signs the letter after giving the valediction. Make sure that the signature is done right below the valediction.
• 10

  Name of Sender
  
  Right after the signature, the sender yet again mentions his/her name followed by his designation in the line right below it.
• 11

  Sample Insurance Acceptance Letter
  
  
  Michael William
  Chief Finance Officer
  Span Cash Lenders
  Office # 484, Maple Road
  Irvine, California
  CA 92614
  
  Date: 20-06-2012
  
  Harry James
  Sales Manager
  Optimum Insurance
  31531 Peppertree Bend
  Irvine, California
  CA 92614
  
  Subject: INSURANCE ACCEPTANCE
  
  Sir,
  
  I feel great pleasure to disclose that your proposal for insurance has been approved by our board of directors. It is worth-mentioning here that it was not at all an easy decision to make considering that there are other companies with very much competitive insurance rates and other benefits. However, the good market reputation and unmatchable customer services made the decision go in favor of your company to be the new insurance carriers of Span Cash Lenders.
  
  You are requested to send us the legal documents along with other particulars so that the paper work is completed at the earliest. Your representative can visit our office any time from Monday to Friday during 8:00 AM to 4:00 PM.
  
  We are looking forward to work with your company in the long run and hope that we both come up to each other’s level of expectation.
  
  Yours Faithfully,
  Michael William
  Chief Finance Officer
  Span Cash Lenders
• 12

  Template Insurance Acceptance Letter
  
  
  (Sender’s Name)
  (Designation)
  (Company’s Name)
  (Company’s Address)
  (City & Zip Code)
  
  Date: __/__/____
  
  (Recipient’s Name)
  (Designation)
  (Company’s Name)
  (Company’s Address)
  (City & Zip Code)
  
  Subject: (SHOULD BE BOLD AND UNDERLINED)
  
  Sir,
  
  I feel great __________ to disclose that your proposal for___________has been approved by _________________. It is worth-mentioning here that it was not at all an easy decision to make considering that there are other companies with _____________ and o_________________. However, the _________________ and _______________________ made the decision go in favor of your company to be the new insurance carriers of Span Cash Lenders.
  
  You are requested to send us ____________ documents along with _______________ so that the paper work is completed at the earliest. Your representative can visit our office any time from ___________ to ____________ during _____________________.
  
  We are looking forward to work with your company in the long run and hope ________________________.
  
  Yours Sincerely,
  (Signature)
  (Name)
  (Designation)
  (Company Name)