Travel Authorization Letter

Children travelling without both birth parents should have a travel authorization letter from either of his parents stating clearly permission for the child with some other adult. This is only to ensure your child’s safety and to avoid parental kidnapping or other malpractices on minors. Such and authorization letter should to be addressed to the higher authority in travel department of the airline through which your child would travel. Clearly give your consent for the child to travel with the adult on trip.

The travel authorization letter contains name and date of birth of your child, his passport details, flight details as well as the contact details of the person who will be the guardian of your son/ daughter on the trip.

Here you can learn how to write a travel authorization letter with the help of the sample and template provided.

Tips to Write Travel Authorization Letter

  • Maintain a professional and formal tone
  • Be concise and try to sum up all details
  • Be mindful of grammatical and spelling mistakes


  • 1

    Sample Travel Authorization Letter

    Mr. Joseph N. Lille
    General Manager-Travel Department
    Virgin Atlantic Airways,
    79 North Water St. Norwalk

    January 10, 2012


    Dear, Mr. Joseph N. Lille

    I Mr. Michael William father of Master Johnnie Winglet born on June 21, 2003, authorize my son to travel with my sister named as Miss. Aurelia J. Thomas. His passport number is US-861254. He will travel from New York to London on September, 2010 by flight number VS-900 from New York to London, and will stay there for ten days.

    Do let me know if you need any documentation to be done in this case. For any query regarding this authorization you can contact me on this number-4568 7265 41.

    Yours truly,

    Mr. Michael William
    1538 South Street,
    Sheffield, 06859-US

  • 2

    Template Travel Authorization Letter

    [Name of person addressing]
    [Name of Airline]
    [Address of Airline]


    [To whomsoever it may concern]

    I _[name of parent]_ father of __[name of minor]__ born on _[date of birth of minor]_ with passport no _[passport no. Of minor]_ hereby authorize my son/ daughter to travel from _[name of country currently residing in]_ to _[country where he/ she is going]_ for a trip to visit my sister along with _[name of the adult with whom your kid is travelling]_. He will be staying with my sister for a week and will be returning on _[date when he will return home]_.

    The flight departs from [city of departure] on _[date of flight]_ and will be returning by flight number _[flight number clearly mentioning the name of airline].

    Also, I authorize [name of adult] to obtain any necessary medical treatment for my son/ daughter on this trip.

    This authorization is valid for the following time period:

    From: Month  / Day  / Year_ To:  Month / Day  / Years


    [Name of the authorizing parent]
    [Address of authorizing parent]
    [City, state, zip]
    Notarized seal ________

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