Leave Letter for Office

As a student you must have written a number of applications to your teacher or the school administrator, requesting leaves on different occasions. Similarly, when you are an employee, you will be required to seek approval from your boss or immediate supervisor before you can take leaves.

Here we will show you to write a leave letter for office, and also provide you a couple of samples and a template which you can use for your own leave letter.

Tips for Writing a Leave Letter for Office

  • Address it to your manager or the HR department, depending on the company’s policy.
  • Keep the letter short and to the point.
  • Give a reason for your leave request.
  • Clearly state all relevant dates and double check them before sending the letter.
  • Maintain a formal tone and sign the letter in the end.


  • 1

    Sample of a Leave Letter for Office #1

    Harry James
    Finance Manager
    Concrete Steps Builders
    5924 Luther Lane,
    Dallas, TX,
    United States
    (214) 368-0400

    February 11, 2012

    Tom Bevan
    Human Resource Manager
    Concrete Steps Builders
    4462 West University Boulevard,
    Dallas, TX, United States
    (214) 459-2363

    Subject:               LEAVE APPLICATION FOR 10 DAYS

    I am writing this application to request a 10-day leave. A personal matter has come up and I will be out of the city from February 13 to February 24.

    During my absence, Samantha Richards will be looking after the Finance Department. You can coordinate with her via email or over the phone if you need. I may also be contacted over the phone if something urgent comes up. I will rejoin the office on Monday, 28 February, 2012 and will complete any pending work at my end.

    I hope my application will be accepted,

    Harry James
    Finance Manager

  • 2

    Leave Letter for Office Sample #2

    Barry Jones
    Assistant Manager
    Star Builders
    5922 Luxer Lane,
    Houston, TX,
    United States
    (214) 338-0200

    February 12, 2012

    Human Resource Department
    Star Builders
    4461 West University Boulevard,
    Dallas, TX, United States
    (214) 459-2265

    Subject:               ONE MONTH LEAVE APPLICATION

    To whom it may concern,

    I would like to utilize my annual leave balance and request a one-month leave from February 13th to March 10th.

    I will be travelling out of the country due to a personal matter, but if required, I can be contacted on my personal number and e-mail. During my absence, Henry Stuart will be handling most of the work, and if you need any assistance, you can coordinate with him.

    If you have any further queries, please feel free to contact me.

    Yours faithfully,

    Barry Jones
    Assistant Manager

  • 3

    Template of a Leave Letter for Office

    (Employee Name)


    (Supervisor’s Name)

    Subject: (Bold and underlined)

    Dear Sir/Madam,

    I am writing this application to request a (Number of days) day(s) leave on account of (Your reason/personal issue/family commitment). If approved, I will not be available in the office from (Start date) to (End date).

    Kindly coordinate with (Colleague name) during my absence. If needed, I can also be contacted via (Your preferred mode of communication).

    I am looking forward to your cooperation on this matter, and shall be grateful if the requested leaves are granted.


    (Your name)
    (Your signature)

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