Vacation Leave Request Letter

Taking some time off from work to relax is never a bad idea and is actually proven to boost productivity. Most workplaces however require you to submit a vacation request letter and application well before time so that the necessary arrangements can be made.

The main aim behind writing a vacation request letter is to convey your intent and plan and seek approval for it, depending on the company’s policies.



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    However, since a set number of annual paid leaves are granted to every employee, it is your right to avail them and spend quality time with your friends and family. Just make sure that you write a proper, professional vacation request letter, following the leave policies of your organization and submit it in advance.

    If you are not sure how to write a vacation leave letter, here are some instructions, samples and a template to help you out.

    Tips for Writing a Vacation Leave Request Letter

    Submit the request well before time
    Clarify the duration and dates you will be gone
    No need to add details about your vacation plans
    Double check the dates after writing them down
    Give contact information for emergencies


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    Sample of a Vacation Leave Request Letter #1


    Mr. Sean Alberto
    General Manager
    ABC Services Ltd.

    March 31, 2014

    Subject - Vacation Request Letter

    Respected Sir,


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    I am writing this letter to formally request a one-week vacation leave starting April 15, 2014 to April 23, 2014.

    I haven’t taken any leaves since the start of this year and since we have a big project coming up in May, I would like to avail some of my annual leaves before we all get really busy.


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    I will be wrapping up all my tasks and make sure that there are no pending assignments on my desk before I leave for the vacation.

    I hope you will consider my request favorably and grant me leave for the requested duration.

    Please feel free to seek any further details.

    Yours Sincerely,
    Peter Johnson

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    Vacation Leave Request Letter Sample #2

    Ms. Danah Richardson
    Keppel Street,
    London, WC2E 7HT
    ABC Services Ltd.

    November 20, 2013

    Mr. Philip Smith
    ABC Services Ltd.

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    Dear Mr. Smith,

    This letter is to formally request time off for a vacation. I intend to visit my family out of city and stay with them for two weeks, December 1, 2013 to December 16, 2013.

    Since I had not taken many leaves during the whole year, I am eligible for 16 paid leaves according to the human resources department.

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    Work on all my projects is nearly completed and my team members are more than capable of handling the remaining work during my absence.


    However, I will still be reachable in case my assistance is urgently required and am going to leave my contact number and personal e-mail with my colleagues and the HR.

    I will be happy to provide any additional details if required.

    Looking forward to a favorable response,

    Sincerely yours,
    Danah Richardson

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    Template of a Vacation Leave Request Letter

    (Your Name)
    (Your Address)
    (Your City, State, Zip Code)
    (Your Phone Number)
    (Your Email Address)


    (Name of your head /Supervisor)
    (Designation of your Head /Supervisor)
    (Name of your Organisation)
    (City, State, Zip Code)

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    Dear (Mr. / Ms.  / Mrs. Surname of your head/Supervisor),

    This letter has been written to formally inform you that I need my vacation from (Starting Date) to (Last Date) in order to visit my native town to spend some time with my family. I would like to inform you that I did not avail my annual leaves yet.

    The projects which I am looking after are all near completion and my team members are truly capable of taking care of work in my absence.

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    If a situation arises where it is important to contact me during my leave days, I will be reachable via phone and e-mail.

    Looking forward to your positive response.

    Yours sincerely,

    (Your handwritten signature)
    (Your typed name)

  1. vikas singh | Reply

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