Sick Leave Application Letter

If you fall sick, you are responsible for informing your workplace or your manager so that your work does not suffer due to your unplanned absence. Most companies require employees to submit a sick leave application, which is then processed by the human resources department.

Here we will not only tell you how to write a sick leave application letter but also provide you a sample and a template for your own use.

Writing a sick leave letter for official purposes is very simple. Start with the main point i.e., you are sick and need a leave. Then give a small description of what you are suffering from and the expected time for recovery.

In the end you can share how you plan to manage your workload or catch up with it when you get back, and then sign off the letter after thanking your supervisor or manager for his/her time.

Tips for Writing a Sick Leave Application Letter

  • Maintain a formal tone throughout.
  • Don’t go into the details of your illness.
  • Make sure you give an expected time of recovery.
  • Give a plan to manage your existing workload.
  • Offer medical records or transcripts to validate your request.


  • 1

    Sample of a Sick Leave Application Letter #1

    Angelina Silverstone
    803 Rue De La Paix Lk
    Hammond, LA 70403-5311
    (985) 542-1025

    10th January 2011

    James Stewart
    HR Manager
    XYZ Company New York

    Dear Mr. Stewart,

    I request you to grant me leave for four weeks on account of medical reasons. On the 17th of January 2011 I will be undergoing surgery for my arm, which is why I will not be able to come to work. I will rejoin on the 1st of February 2011.

    Please consider my request and feel free to inquire about any further details.

    Thanks Regards,
    Angelina Silverstone

  • 2

    Sick Leave Application Letter Sample #2

    Zoe Marshal
    151 22nd Ave N
    Saint Petersburg, FL 33704-3429
    (727) 894-08173974

    3rd January 2012

    Jennifer Anniston
    Executive Manager
    ABC organization

    Respected Ma’am Jennifer,

    Due to some medical reasons I will not be able to come to office today, 3th of January 2012. However, I will make sure to complete my pending work on 4rd of January 2012 when I return.

    Thank you for your precious time and consideration.

    Yours Sincerely,
    Zoe Marshal

  • 3

    Template of a Sick Leave Application Letter

    (Your Name)
    (Your Address)
    (Your City, State, Zip Code)
    (Your Phone Number)
    (Your Email)

    (Name of your employer)
    (Employer’s designation)
    (Organization’s Name)
    (Organization’s Address)
    (City, State, Zip Code)

    Dear Mr. /Ms. Mrs. (Last Name),

    I regretfully have to request a four-week leave due to medical reasons. I am scheduled to undergo a kidney related procedure on the (Starting date of Leave), after which I have been told that four weeks of rest is mandatory. Given my situation, I will be rejoining work on the (Date of return).

    Please consider my request, and feel free to ask for any additional information that might be required.

    Thanks and regards,
    (Your Signature)
    (Your Typed Name)

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