How to Write an Interview Acceptance Letter

Once a person is short-listed for a job interview, he or she is formally informed with an interview confirmation letter that is usually sent via email. Besides, a person is also informed by a telephone call about the interview along with the venue and timings. Upon receiving the call letter for interview, it is the responsibility of the candidate to send an Interview Acceptance Letter to the hiring company in order to let them know that he or she is pleased to appear in the interview. Additionally, the other purpose of sending this letter is to show your excitement upon receiving the interview call and to thank the company. Your Interview Acceptance Letter is your best chance to make a good impression. Therefore, make sure to write a very professional and to the point letter.

Instructions

1

Your / Candidate's Contact Information

Provide your /sender contact information at the top left corner of the page. The information should include the following entries:

(Your /Candidate Name)
(Your /Candidate Address)
(Your /Candidate Phone Number)
(Your /Candidate Email Address)
2

Date

Again, leave one line space and write down the date of the Interview Acceptance Letter.
3

Recipient’s Information

Skip just one line space after the date and mention the recipient’s contact information. This information should include recipient’s name, designation, company’s address along with city and zip code.
(Recipient’s Name)
(Designation)
(Company’s Address)
(City & Zip Code)
4

Opening Salutation

Leaving one line space after the recipient’s contact information and address the recipient with words like Dear Mr. /Ms. /Mrs. (Last Name)
5

Body of the Letter

Like most of the formal letters the body of this letter is also composed of two to three small paragraph. The first paragraph should indicate the reason for writing this letter along with acceptance for the interview call. Besides, you can ask if you require carrying anything with you at the time of interview. In the second paragraph you thank the hiring authority for considering you for interview along with excitement and eagerness for joining the organization.
6

Conclusion

The letter is concluded with a courteous statement along with an indication of the date when you will be available for interview.
7

Valedictions, Signature and Name

This is the very last step of the letter where you close by giving appropriate valedictions such as Yours Faithfully, Yours Truly, Yours Sincerely etc. now, leave three to four lines signatures and then your name follow the valediction.
8

Sample Interview Acceptance Letter

Michael William
Arthur Road
California

April 11, 2012

William Martin
Human Resource Manager
Ultimate Law Firm
Rosewood Building
Park Street
California

Dear Martin,

I am writing this letter in response to the interview call letter that was sent to me for the post of Assistant Secretary in your organization. Hence, I would like to inform you that I am willing to appear for an interview on Monday 16th of April. However, kindly let me know via email if there is anything you may want me to bring at the time of interview.

I would like to thank you from the depth of my heart that you considered me for the post of Assistant Secretary. For this reason, I am looking forward to meet you on the mentioned date. Above all, it will be a pleasure answering all of your questions regarding the job and my personal experiences.

I again thank you for considering me for the interview hoping that I will prove myself coming up to your required level of expectations.

Yours Truly,

Michael William
9

Template Interview Acceptance Letter

(Your /Candidate Name)
(Your /Candidate Address)
(Your /Candidate Phone Number)
(Your /Candidate Email Address)

Date

(Recipient’s Name)
(Designation)
(Company’s Address)
(City & Zip Code)Dear Martin,

I am writing this letter in response to the interview call letter that was sent to me for the post of (MENTION THE POSITION) in your organization. Hence, I would like to inform you that I am willing to appear for an interview on (MENTION DAY AND DATE OF INTERVIEW). However, kindly let me know via email if there is anything you may want me to bring at the time of interview.

I would like to thank you from the depth of my heart that you considered me for the post of (MENTION THE POSITION AGAIN). For this reason, I am looking forward to meet you on the mentioned date. Above all, it will be a pleasure answering all of your questions regarding the job and my personal experiences.

I again thank you for considering me for the interview hoping that I will prove myself coming up to your required level of expectations.

Yours Truly,

(YOUR / CANDIDATE’S HANDWRITTEN SIGNATURE)

(YOUR / CANDIDATE’S TYPED NAME)