Membership Acceptance Letter

If you happen to be owner of an organization that very much relies on its members portfolio then you should always have members that add up to the good repo of your organization. For this reason, it is important that the membership is offered to a selected number of individuals instead of each and everyone asking for the membership.

For example, if the organization is customer oriented, then the customers who are regular and at the same time make bulky transactions must be offered appropriate membership. This offer is a privilege to the customer that is either offered by the business itself or awarded upon a written request from the customer.

If you don’t know how to write a membership acceptance letter, don’t worry as we are here with a sample and a template to help you out with everything.

Tips to write a Membership Acceptance Letter

  • Be thankful
  • Always maintain a positive tone
  • Keep a professional and formal tone throughout the letter

Instructions

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    Sample Membership Acceptance Letter

    Michael Williams
    Metro Shoe Company
    7124 Timber Lane
    Dallas, TX

    March 30, 2012

    Harry James
    5924 Luther Lane
    Dallas, TX
    (214) 368-0400

    Dear Harry James,

    On behalf of Metro Shoe Company, this is to inform you that your application submitted for membership has been accepted. You have been our regular customer and mostly purchase our products in bulk, you are entitled to receive discounts on purchases you make.

    Please remember that a fee of $120 will be charged for this membership. Once you have made the payment, you will be our member for the next 12 months. Your membership card has been attached with this letter.

    We appreciate your interest in membership of Metro Shoes and we hope to see you soon!

    Yours Faithfully,

    Michael Williams
    Customer Support Manager
    Metro Shoe Company

     

  • 2

    Template Membership Acceptance Letter

    (Sender's Name)
    (Company's Name)
    (Address)
    (Contact Number)

    DD/MM/YY

    (New Member’s Name)
    (Address)
    (Contact Number)

    Dear Mr. / Ms. / Mrs. (Surname of the Recipient),

    On behalf __________________________, I am pleased to inform you that your application for membership submitted on ___________________ has been accepted. Since you have been our regular customer and _________________________ so you are definitely entitled to receive some healthy discounts on every purchase.

    You are being informed that, there will be a fee of _____ charged for membership. After making the payment, you will be our member for _________________________. It is also being informed that the membership expires after ____________________, but you will be notified at least _____________ before the expiry date. Attached with this letter is your membership card, which you will be, required to bring while shopping at Metro Shoes.

    We appreciate your interest in membership of Metro Shoes and we will always try to fulfill your expectations.

    Yours ____________,

    (Sender's Name)
    (Company's Name)
    (Address)
    (Contact Number)

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