Conference Acceptance Letter

Conference Acceptance Letter is a professional way to respond to the invitation that you get to attend a specific conference. It is basically your response after you get a conference invitation letter or card. Therefore, if an individual or organization gives individuals respect and invites them to their conference, it is their utmost responsibility to inform the management team of the conference that they will be available to attend the conference.

As we know that the Conference Acceptance Letter is a formal document, make sure to keep it very brief, accepting the invitation for the conference.

This simple guide will teach you how to write a conference acceptance letter. You just have to note down a few things before writing this letter.

Tips to write a Conference Acceptance Letter

  • Do not write too much detail
  • Be thankful
  • Try to maintain a professional and formal tone


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    Sample of Conference Acceptance Letter

    John Mark
    Operations Manger
    Purple Private Limited
    222 General Lane
    Anton Town MN 458

    April 11, 2012

    Robin Martin
    Moonlight Telecom Company
    459 Coton Road
    Robert Town MN 258

    Dear Mr. Martin,

    I am writing this letter to you on behalf of Purple Private Limited. This is to let you know that we formally accept your invitation to the business conference. Our CEO, Mr. Mack Tin, is excited by the offer and will be taking part in this conference personally.

    We have always attended your annual conferences and we once again look forward to taking part in it. We are sure that this event will help us improve our relationships as partners.

    Yours faithfully,

    John Mark

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    Template of Conference Acceptance Letter

    (Your Name)
    (Your Designation)
    (Your Organization’s Name)
    (Your Organization’s Address)

    (City, State, Zip code)
    (Your Organization’s Contact Number)
    (Your Email Address)


    (Recipient’s Name)
    (Recipient’s Company Name)
    (Recipient’s Company Address)
    (City, State, Zip code)

    Dear Mr. / Ms. / Mrs. (SURNAME OF THE RECIPIENT)

    On behalf of (NAME OF THE SENDER’S COMPANY), we write this letter to convey to you the acceptance of your (NAME OR TITLE OF THE CONFERENCE). Our CEO, (NAME OF THE PERSON WHO HAS BEEN INVITED IN THE CONFERENCE) will be pleased to grace the occasion.

    As a close competitors, we have been attending your annual conference for quite sometimes and we look forward with pleasure to participate in the conference this year too. The annual conference organized under your great guidance gives an opportunity to remain in touch with (NAME OF REVIEVER’S COMPANY) and to exchange thoughts and new business opportunities. We are really thankful for this gesture of yours once again.

    Yours faithfully,




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