Appointment Acceptance Letter

An appointment acceptance letter is a formal letter written by the newly hired employee, indicating his willingness to accept the job offered by an employer. Writing an appointment acceptance letter is a good idea as it includes an acknowledgement of having appointment letter. This simple letter is written once you receive and appointment letter from the organization and it is the next step of communication between you and the new employer.

It is a sort of guarantee that you have accepted the job offered by the company and available to render them your services. There are several ways of writing an appointment acceptance letter but best is the one that is precise and formal. In addition to that, make sure to choose the best words and phrases while writing the appointment acceptance letter as it  is your golden chance to clearly convey your sincere thanks to the new employer and the organization.

This simple article is a complete guide as it gives overall idea about how to write an impressive appointment acceptance letter along with the sample, and format.

Tips to Write an Appointment Acceptance Letter

  • Since it is an official letter, make sure that you maintain a formal and professional tone
  • Be concise throughout your letter
  • Write the dates which are necessary for your appointment
  • Always be thankful to the other party


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    Sample of Appointment Acceptance Letter

    Katherine Jane
    123 North-West Hills Street,
    Minneapolis, MN 67890,
    0044 – 63733939393

    March 12, 2010

    Mayor Smith
    Human Resource Manager
    ABC Industries Limited
    western Bridge Street,
    St Paul, MN 123456,

    Dear Mr. Smith

    Thank you so very much for your letter offering me the position of marketing manager with ABC Industries Limited. You can consider this letter as my official appointment acceptance of the job offer.

    I am very pleased to accept the salary package of $ 5000 per month. As per the telephonic conversation, I will join the company on March 20, 2010 after my official commitment ends in my current organization. In addition to that, I have gone through the job offer letter and I agree with all the terms and conditions of ABC Industries Limited.

    I look forward to work with your esteemed company and offer my experience and expertise for the growth of the organization. Once again, I would like to thank you for showing trust and confidence in my capabilities and offering this position to me.

    Yours truly,

    Katherine Jane

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    Template of Appointment Acceptance Letter

    (Your Name)
    (Your Address)
    (Your Phone Number)
    (Your Email Address)


    (Company’s Address)
    (City & Zip Code)

    Dear (Recipient’s Sir Name),

    I received your letter which you sent me in order to inform me about my acceptance as a (job title) in your organization, (company name). Therefore, I am writing this letter to you so that I can let you know that this is my official appointment acceptance.

    I am extremely pleased with the salary package of (salary amount in dollars) per month. We already had a conversation regarding my joining date and I will be walking in on (start date). I am quite pleased with the terms and conditions and I have signed them as well. This is why I have attached them with this acceptance letter.

    I am looking forward to working with (company name). I will make sure that I do not disappoint you as you have chosen me over several other candidates.

    Yours truly,

    (Signature of the Sender)
    (Name of the Sender)


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