How to Write Training Acceptance Letter

Instructions

• 1

  Sender’s Information
  
  The letter starts with the information of sender (your) at the top left. The information includes name of the sender, designation, department’s name (if any), company name, company’s address and zip code.
  
  (Name of Sender)
  (Designation)
  (Name of Department)
  (Name of Company)
  (Address & Zip Code)

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• 2

  Date
  
  Leaving one line enter space after the above information. The date of sending letter is mentioned in the format DD/MM/YY.
• 3

  Receiver’s Information
  
  In this part of the letter, mention the particulars. Enter the information in very much the same way as the your information.
  
  (Recipient’s Name)
  (Designation)
  (Company’s Address)
  (City & Zip Code)
• 4

  Opening Salutations
  
  Now address the recipient with words like Dear Mr. /Ms. /Mrs. (Last Name). In some cases full name of the recipient can also be used.
• 5

  Body of the Letter
  
  Unlike most of the formal letters, the body of training acceptance letter is not a very long one. In first paragraph mention the reason for writing this letter along with acceptance for the requested training. You can also mention any sufficient information about the training program such as duration of training along with starting and ending date. In the second paragraph, mention the concerned person who may be contacted if needed.
• 6

  Conclusion
  
  Like other formal letters, the training acceptance letter is also concluded with a courteous statement along with an indication of the date when the trainee is supposed to report for training.
• 7

  Valedictions, Signature and Name
  
  Now close the letter by giving appropriate valedictions like Yours Faithfully, Truly, Sincerely etc. Then leave three to four lines for signature and write your name and designation.
• 8

  Sample Training Acceptance Letter
  
  Michael Williams
  Chief Executive
  Nixon Professional Training Institute
  Arthur Road
  Florida
  
  Date: May 1, 2012
  
  Harry James
  Branch Manager
  Premier Investment Bank
  Bank Road
  California
  
  Dear Mr. James,
  
  This letter is written in response to your request for employees training, on April 27, 2012. We're glad to inform you that your request for training the staff members for Debt Management has been accepted by our board of directors. We'll be training 5 of your staff members and the duration of training will be 45 days, starting from May 15, 2012 till June 30, 2012.
  
  We shall be looking forward for your staff members and expect them to report in our office on May 15, 2012 at 8:30 AM sharp. In case of a query or confusion please feel free to contact Donald Parker on 714-390-4217 from 9:00 AM to 5:00 PM anytime during the day.
  
  Yours Faithfully,
  
  Michael Williams
  Chief Executive
  Nixon Professional Training Institute
• 9

  Template Training Acceptance Letter
  
  (Name of Sender)
  (Designation)
  (Name of Department)
  (Name of Company)
  (Address & Zip Code)
  
  Date: __/__/____
  
  (Recipient’s Name)
  (Designation)
  (Company’s Address)
  (City & Zip Code)
  
  Dear Mr. /Ms. /Mrs. (Last Name),
  
  This letter is written in response to the request for ______  on __________. We hereby would like to inform you that your request for training the staff members on _______________ has been accepted by our board of directors. We'll train ___ staff members for the period of ____ days, starting from _______________ to _______________.
  We shall be looking forward for your staff members and expect them to report in our office on ___________ at sharp ___________. In case of a query or confusion please feel free to contact ____________ on ______________ from __________ to ___________ anytime during the day.
  
  Yours ______________,
  
  (Name of Sender)
  (Designation)
  (Name of Department)
  (Name of Company)

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