When a renter leaves a property, it is good practice to inform the landlord in writing. This puts the notice on record and lets the owner know that they need to prepare for someone else to take up the accommodation. This requires at least a month so the accommodation leave letter should be sent a minimum of a month beforehand. Another important point to remember is that the security deposit is dependent on several factors including the condition the property is returned. Some times, landlords ask that all utilities be cleared before they give back the deposit, so make sure all bills are paid up before walking out.
Learn How to Write Accommodation Leave Letter
See Sample of Accommodation Leave Letter
(Landlord's address on lease)
(Your address on lease)
(Landlord's last name),
I would like to request the termination of my lease at the end of this month as per our (Length of lease in years) agreement. I cannot afford to keep the apartment after your announcement of a 20% increase in rent and consequently I will be moving out all my belongings by (Date of departure).
You can do a walk through on (Date of apartment inspection) and confirm that I will get back my deposit of (Deposit amount) paid on (Date deposit made), 2010. As you requested in the lease agreement, I will clear all utility bills and shut of gas, electricity and phone before I move out.
I will visit you (date you will receive deposit) to pick up the deposit check.
(Landlord's address on contract)
Dear (Landlord's last name),
I am writing today to inform you of my decision to leave your rental property on (Departure date). This is the official end of our lease agreement of one year. I am leaving the apartment because I have completed my studies at the university in town and will be moving back to my hometown.
I have given you a deposit of (Amount of security deposit) on (Date deposit was made) as part of our agreement. I expect the complete return after you do a walkthrough with me. You can contact me to arrange a time to do so. The security can be sent me at the address below:
(Address you want the deposit check to be sent)
I will also be shutting off all utilities as per our agreement
Very truly yours,
(Your Complete Name)