Formal Resignation Email

After finding a new job, people usually discuss it with their supervisors at the organisation, informing them about the departure plan. To make it formal, one has to write an email to the HR department, or to the immediate supervisor, stating the details about your resignation.

In the first paragraph, you have to clearly mention your intentions of leaving the company, and the reason why you chose to do so. In the next paragraph, you have to mention the date when you will be leaving the organisation, which can be according to the company’s policy regarding notice period. In the preceding paragraphs, you can thank your supervisor and the company for the opportunities that you were provided with during your experience in the company.


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    Sample for formal resignation email

    Subject: Resignation letter

    Dear Sir,

    Please accept this letter as my formal resignation from the role of Assistant Manager Finance, at the Abbott Financials, as discussed with you on April 23, 2013. As per my employment contract, I am giving one month notice and my last day at work will be May 28, 2013.

    I am thankful to you and the organisation for providing me opportunities to excel in my career during my last five years at the Abbott Financials. It was great pleasure for me to work for one of the leading organisations in the region.

    However, I am now offered with a better position at another organisation, where I feel I can further enhance my career in finance field.

    I have always enjoyed working with people at Abbott Financials, and wish them all and the company success and prosperity.

    Alex Eisenberg
    Assistant Manager Finance
    Abbott Financials

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    Template for formal resignation email

    To: [Recipient’s email]
    Subject: [Subject of the email]

    Dear Sir,

    It is with regret that I tender my resignation as [Job Title] with [Company Name]. This follows my appointment as [New Job Title] with [New Company Name]. As per my contract, I am required to give you [Time Period] notice, and therefore, I understand that my last day of employment will be on the [Date].

    I take this opportunity to thank you and all my colleagues for the support, advice and encouragement I was provided with during my tenure at the [Company Name]. I really enjoyed working for this company, but now I feel that it is time to move on and take further responsibilities to excel in my field of career.

    I wish the company best of luck for all its future endeavours and once again thank you for everything.

    Yours sincerely

    [Your Name]
    [Job Title]
    [Company Name]

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