Office Recall Email

If you have received a complaint about one of your employees that you have been transferred to one of your offices in another region, or are not satisfied with their performance there, then you have the option of either firing them, or recalling them.

If you opt for the recall option, then you should write an office recall email to that employee and inform them of your decision.

While writing an office recall email, begin by stating the decision that has been taken by you or the board of directors.

In the second paragraph, explain why the decision to recall the employee has been taken.

In the final paragraph, inform the employee that they will be required to offer an explanation for the complaint received about them or their dismal performance.


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    Sample of an Office Recall Email


    Subject: Office Recall Notice

    Dear Mr. Morris,

    We are regretful to inform you that you have been recalled from our office in Rio de Janeiro, where you were transferred to work with the marketing department and increase the presence of our product in the market there.

    We have received a complaint about you from the head of marketing department. According to him, you have been spending more time indulging in recreational activities than working. We have also heard that you have not made any significant contribution to the marketing campaign of our new product since arriving in the region one month ago. You have been requested to pay attention to work a number of times by your supervisor, but there has not been any change in your attitude.

    Taking your attitude towards work and performance into consideration, the management has decided to recall you from the Rio de Janeiro office. I would also like you to know that you will be required to appear before the office management upon your arrival and if we fail to receive a satisfactory explanation from you, we might consider firing you.

    Thanking you

    Mark Higgins

    Managing Director

    Home Solutions Pvt. Ltd.

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    Template of an Office Recall Notice

    To: [Recipient’s Email Address]

    Subject: Office Recall Notice

    Dear [Recipient’s Name],

    We regretfully have to inform you that a decision has been taken to recall you from our [Location] office.

    We sent you to the [Location] office because we had immense confidence in your skills and abilities and thus we expected you to boost the performance of our employees there. However, we have been extremely disappointed of the reports that we have been getting regarding your performance. Not only have you failed to deliver the desired results, but have actually shown a significant decline in your performance as well.

    We have taken the feedback on your performance seriously and have decided to recall you for the time-being. However, we plan on taking further action after receiving an explanation from you.

    Thank you

    [Your Name]

    [Your Designation]

    [Name of Company]

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