Business Event Invitation Letter

Businesses, large or small, have some important events throughout the course of the year. They want their customers to know how the company values their presence in occasions which are very important to them. It may be any conference, annual dinner or an opening of a new branch or plant.

In the first paragraph, mention the details of the event. For example, if a company is organizing an opening of a new store. Also, mention the location of the event taking place to avoid any confusion. In the next two paragraphs, invite the individual or the company and request them to be at the occasion as they are have been an important part of the business.


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    Sample Business Event Invitation Letter

    Ben Hughes
    Sales Manager
    Royal Services Private Limited
    February 15, 2012

    To Whom It May Concern

    I am writing you in reference to the opening of our new production plant in Barnsley Avenue on June 10, 2012. We would like to invite you to the event as you have been a regular and loyal customer for the past few years.

    We are hoping that you will be at the opening to support us in the new venture. As you know, we have been one of the best flour mills in the past five years and this could not have been possible without your help and support.

    Please arrive early to the event so that so that our organisers can find a comfortable place for you to sit and so that you are present when we acknowledge the people who have been with us through thick and thin in this journey.

    We are looking forward to your presence on that day. Kindly let us know if you are willing to attend the event by June 1, 2012, so that we make the necessary arrangements.

    Yours sincerely,

    John Smith
    General Manager
    Label Flour Mills

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    Template of Business Event Invitation Letter

    [Invitee’s Name]
    [Invitee’s Title]
    [Company’s Name]

    To Whom It May Concern

    I am writing this letter to invite you for ...................... on ................... You have been doing business with us for the past few years and it would be an honour for us if you are present in this moment with our team.

    Please find the details of the event attached to this letter. We are hopeful that you will find time to be with us at the occasion and for that, we are grateful to you.

    Yours sincerely,

    [Inviter’s Name]
    [Inviter’s Title]
    [Company’s Name]

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