How to Write a Confirmation Acceptance Letter

A Confirmation Acceptance Letter is written by an applicant indicating his or her willingness to accept a specific job that is offered by a company or an employer. Whether you have accepted a job offer over the phone, by an email or mail, it is always a professional and an excellent way to send a Confirmation Acceptance Letter in order to confirm your availability. This letter is your golden chance to show your professionalism and dedication, outline the details of the job, thank the management for providing you the opportunity, and a wonderful opportunity to make a good impression from the word go. Although it looks like a difficult task to produce a to-the-point Confirmation Acceptance Letter but this article will help you in greatly as it not only contains the steps to write this letter, but also a sample and template.

Instructions

  • 1

    Your/ Sender Contact Information

    The newly hired employee has to write his or her complete contact information on the top left corner, including:

    (Sender / Employee’s Name)
    (Sender / Employee’s Address)
    (City, State, Zip code)
    (Sender / Employee’s Contact Number)
    (Sender / Employee’s Email Address)

  • 2

    Write down the Date of the Letter

    Now, leave out one line below your (employer) contact information and write down the exact date of the Confirmation Acceptance Letter.

  • 3

    Recipient’s / Employee’s Contact Information

    Skip one line after the date of the letter and insert complete contact information of the employer or Company Representative from whom you got the job offer letter. It includes his or her information in the below given sequence:

    (Recipient’s / Employer’s Name)
    (Recipient’s / Employer’s Designation)
    (Company’s Name)
    (Company’s Address)
    (City, State, Zip code)

  • 4

    Opening Salutation

    Leave one line below the receiver’s information and write an opening salutation like “Dear Mr. Ms. or Mrs. followed by the surname of the employee.

  • 5

    Opening Paragraph

    In the very first paragraph of the Confirmation Acceptance Letter, you (the newly hired employee) have to acknowledge the company or the employer for offering you the specific position in their organization. Accept the offer formally. In addition to that, make sure to reinforce to them through a professionally written opening paragraph that they have made the right choice.

  • 6

    Second Paragraph

    Now, confirm the vacancy’s terms and conditions by mentioning that you totally understand the salary amount, benefits and work schedule of the company. Also let them know about your joining date.

  • 7

    Third Paragraph

    Acknowledge your responsibilities and commitments to the company in the third paragraph of the letter. Additionally, you can ask them to contact you at your given number or email address in case of any query.

  • 8

    Closing Salutation

    Close your Confirmation Acceptance Letter by typing a closing salutation like “Yours faithfully,” “Your truthfully,” or “Yours sincerely,” etc. Also insert a coma (,) at the end of the closing salutation.

  • 9

    Leave space for your Handwritten Signature

    Leave a three line space after you write the closing salutation. This is to leave space for your signature after you take a print out.

  • 10

    Your / Sender’s Typed Name

    Now, type your full name on the right left bottom of the page.

  • 11

    Take a print of your Confirmation Acceptance Letter

    Take a print of the Confirmation Acceptance Letter on a plain good quality A-4 size paper and post it.

  • 12

    Confirmation Acceptance Letter Sample Example

    Mrs. Walter Mellish
    10 Shawnee Road
    Short Hills, NJ 045078
    201-123-2266
    walter.mellish22@Yahoo.com

    March 11, 2012

    John Gibson
    Human Resource Manager
    Whitely Private Limited
    1044 Madison Avenue
    New York, NY

    Dear Mr. Gibson

    I would like to thank you for offering me the position of Finance Officer with a reputed organization like Whitely Private Limited. After considering your proposal, I am very satisfied to be able to accept it.

    According to our discussion earlier, my initial salary will be $5,000 along with the other benefits you mentioned. I have already handed in a one-week advance notice to my current company. I look forward to starting work on March 22, 2012 and meeting my new work colleagues.

    Thank you again for offering me this great opportunity and let me know if you require any additional information or documents from me.

    Yours sincerely,

    Mrs. Walter Mellish

  • 13

    Confirmation Acceptance Letter Template Example

    (Sender / Employee’s Name)
    (Sender / Employee’s Address)
    (City, State, Zip code)
    (Sender / Employee’s Contact Number)
    (Sender / Employee’s Email Address)

    Date of the Confirmation Acceptance Letter

    (Recipient’s / Employer’s Name)
    (Recipient’s / Employer’s Designation)
    (Company’s Name)
    (Company’s Address)
    (City, State, Zip code)
    Dear (SURNAME OF THE COMPANY’S REPRESENTATIVE)

    I would like to thank you for offering me the position of [JOB TITLE] with a reputed organization like [COMPANY NAME]. After considering your proposal, I am very satisfied to be able to accept it.

    As we discussed over the phone earlier, my initial salary will be [Salary amount] along with the other benefits you mentioned. I have already handed in my (NOTICE PERIOD) advance notice to my current company. I look forward to starting work on ([START DATE] and meeting my new work colleagues.

    Thank you again for offering me this great opportunity and let me know if you require any additional information or documents from me.

    Yours sincerely,

    (YOUR / EMPLOYEE’S HANDWRITTEN SIGNATURE)

    (YOUR / EMPLOYEE’S FULL TYPED NAME)

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