How to Write a Grant Acceptance Letter

Instructions

• 1

  Your/ Grantee’s Contact Information
  
  The grantee’s, one to whom a grant is made, contact information is written at the top left corner of the page. It includes:
  
  (Your/ Grantor’s Name)
  (Your/ Grantor’s Organization Name)
  (Organization’s Address)
  (City, State, Zip Grant Number)
  (Your/ Grantor’s Contact Number)
  (Your/ Grantor’s Email Address)
• 2

  Insert date of the letter
  
  Write down the date of the Grant Acceptance Letter right below the grantee's contact information after skipping one line.
• 3

  Recipient’s / Grantor’s Contact Information
  
  Now, again skip a line and write down the contact information of the grantor just below the date.
  
  (Recipient’s / Grantee’s Name)
  (Recipient’s / Grantee’s Designation)
  (Recipient’s / Grantee’s Company Name)
  (Company’s Address)
  (City, State, Zip code)
• 4

  Opening Salutation
  
  Once you enter the grantor’s information, address him or her in a professional manner. For example, “Dear Mr. Ms. or Mrs.," followed by the last name of the grantor.
• 5

  Opening Paragraph
  
  The opening paragraph of your Grant Acceptance Letter should be very brief, letting the grantee know about the approval of their grant proposal.
• 6

  Second Paragraph
  
  In the second paragraph of the Grant Acceptance Letter, you have to inform the grantee about the terms and conditions of the grant approved by you. It is better to mention them very clearly in order to avoid any kind of misunderstanding later on.
• 7

  Third Paragraph
  
  Conclude the main body of your letter by asking the grantee to contact you in case of any query or if they need any further information about the grant issued to them.
• 8

  Closing Salutation
  
  Close your letter formally by typing “Yours Faithfully,” “Yours Sincerely,” or “Truly Yours” etc. Insert a coma “,” at the right corner of the closing salutation.
• 9

  Grantor’s Handwritten Signature
  
  Leave at least three line space beneath the closing salutation. This is where you have to sign.
• 10

  Your / Grantor’s Typed Name
  
  Type your full name right below your handwritten signature area.
• 11

  Take a print of the letter and sign it
  
  Now take a print of the Grant Acceptance Letter either on the letterhead of your company or a good quality white page and sign it on the area in between the closing salutation and your typed name.
• 12

  Grant Acceptance Letter Sample Example
  
  James Cook
  Assistant Vice President
  Minto Foundation
  345 Willard Street
  Quincy, MA 03478
  201-123-2266
  james.cook@hotmail.com
  
  February 12, 2012
  
  Adam Gilchrist
  Project Manager
  Rina Orphanage
  56 Manet Avenue
  Quincy, MA 4567
  
  Dear Mr. Gilchrist
  
  I am pleased to inform you that the Board of Directors of Minto Foundation approved a two-year grant of $ 25, 000 to Rina Orphanage in support of a health care organization for orphans. This task is to be carried out under the direction of Managing Director.
  
  The funds are to be used over March 2012 to March 2013 in accordance with the budget submitted last month. The approved grant is subject to the terms and conditions sketched in the proposal for Project Support of that same date, and in a letter of agreement that you will be given soon from the managing director of Minto Foundation.
  
  If you have any queries about this grant approved by our company, please contact the directors or trustees who have major responsibility for it at Minto Foundation.
  
  Our best regards in carrying out this significant project.
  
  Yours Sincerely,
  James Cook
• 13

  Grant Acceptance Letter Template Example
  
  (Your/ Grantor’s Name)
  (Your/ Grantor’s Organization Name)
  (Organization’s Address)
  (City, State, Zip Grant Number)
  (Your/ Grantor’s Contact Number)
  (Your/ Grantor’s Email Address)
  
  Date of the Letter
  
  (Recipient’s / Grantee’s Name)
  (Recipient’s / Grantee’s Designation)
  (Recipient’s / Grantee’s Company Name)
  (Company’s Address)
  (City, State, Zip code)
  
  Dear Mr. [INSERT SURNAME OF THE RECIPIENT /GRANTEE]
  
  I am pleased to inform you that the Board of Directors of [INSERT THE NAME OF THE YOUR (GRNTOR’S) COMPANY NAME] approved a [TIME PERIOD OF THE GRANT] grant of $ [AMOUNT OF THE GRANT] to [GRANTEE’S COMPANY NAME] in support of a health care organization for orphans. This task is to be carried out under the direction of Managing Director.
  
  The funds are to be used over the [ESTIMATED TIME PERIOD OF THE PROJECT], in accordance with the budget submitted last month. The approved grant is subject to the terms and conditions sketched in the proposal for Project Support of that same date, and in a letter of agreement that you will be given soon from the managing director of [GRANTOR’S COMPANY].
  
  If you have any queries about this grant approved by our company, please contact the directors or trustees who have major responsibility for it at the [GRANTOR’S COMPANY].
  
  Our best regards in carrying out this significant project.
  
  Yours Sincerely,
  [YOUR HANDWRITTEN SIGNATURE]
  
  [YOUR TYPED NAME]