Grant Acceptance Letter

If your business obtains a letter that it has been named the grant recipient, you need to respond it professionally in order to thank the grantor for their trust and confidence in you. The best way to show gratitude to the grantor is through a Grant Acceptance Letter, showing your appreciation. In addition to that, it will further fortify your relationship with the other party for an excellent and rewarding two-way association.

Grantors welcome hearing from applicants to whom they have trusted to give money for a specific purpose. In your Grant Acceptance Letter, try your level best to make use of the same words that the grantor used when referring to your organization’s grant. For example, the name allotted by the generator to your project can be different from the one that you initially gave in your grant proposal. Grantors who work with a lot of proposals that have similar project titles every so often recognize each individual project by its own specific name.

Scroll down and learn how to write a grant acceptance letter with the help of the sample and template which we have provided.

Tips to write a Grant Acceptance Letter

  • Be thankful
  • Be concise
  • Sound professional and formal


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    Sample of Grant Acceptance Letter

    James Cook
    Assistant Vice President
    Minto Foundation
    345 Willard Street
    Quincy, MA 03478

    February 12, 2012

    Adam Gilchrist
    Project Manager
    Rina Orphanage
    56 Manet Avenue
    Quincy, MA 4567

    Dear Mr. Gilchrist

    This is to inform you that the Board of Directors for Minto Foundation approved a two-year grant of $25, 000 to Rina Orphanage in support of a health care organization for orphans. The Managing Director is going to take charge of the proceedings.

    The budget which was submitted last month was fully checked by our representatives and we believe that this grant will help you operate for the next two months.

    If there are any questions which you would like to raise regarding this grant that we have given to you, please contact us through our e-mail address which has been provided above.

    Best of luck for your future endeavours!

    Yours Sincerely,
    James Cook

  • 2

    Template of Grant Acceptance Letter

    (Your Name)
    (Your Address)
    (Your Phone Number)
    (Your Email Address)


    (Company’s Address)
    (City & Zip Code)

    Dear (Recipient’s Sir Name),

    I am pleased to inform you that the Board of Directors of [INSERT THE NAME OF THE YOUR (GRNTOR’S) COMPANY NAME] approved a [TIME PERIOD OF THE GRANT] grant of $ [AMOUNT OF THE GRANT] to [GRANTEE’S COMPANY NAME] in support of a health care organization for orphans. This task is to be carried out under the direction of Managing Director.

    The funds are to be used over the [ESTIMATED TIME PERIOD OF THE PROJECT], in accordance with the budget submitted last month. The approved grant is subject to the terms and conditions sketched in the proposal for Project Support of that same date, and in a letter of agreement that you will be given soon from the managing director of [GRANTOR’S COMPANY].

    If you have any queries about this grant approved by our company, please contact the directors or trustees who have major responsibility for it at the [GRANTOR’S COMPANY].

    Our best regards in carrying out this significant project.

    Yours Sincerely,



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