Payment Reminder Letter

A payment reminder letter is the most decent way to make somebody realise about his commitment. You may find yourself in a situation where you are writing a payment reminder letter. Even the closest relatives, best friends or trusted customers can be your addressee as hardly few in this world are so responsible that they will keep their promise and won’t make you suffer.

The language of this letter completely depends on the situation for example if it is your first reminder then it will be friendly, and it will become an ultimate reminder if it is third or fourth letter.

In first paragraph of the letter, address your counterpart in a polite manner and remind him/her about the money. Do mention the exact amount and due date to avoid any margin of confusion. Make the other party realise that you did strike a chord a couple of times but it did not work out.

In the second paragraph, request your addressee to gently acknowledge this notice and give an impression that you completely trust him/her. It is always better to give other party the benefit of the doubt.

Your ending sentences should be brief, to the point but still respectful. Close your letter with proper greeting.

Instructions

  • 1

    Sample of Payment Reminder Letter:


    From,
    Mr. Gold Smith,
    Credit Manager,
    Easy Solutions Company Inc.
    51 Brandreth Road,
    Tokyo – 477927,

    December 17, 2012.

    To,
    Mr. Gerry Kristen,
    23 Adam Street,
    Hall Mark,
    Tokyo - 597198

    Dear Mr. Kristen,

    Our record shows that you were supposed to submit an amount of $475 on your due date which was about three weeks ago. Our recovery department has been trying to contact you but unfortunately it did not prove helpful.

    That is why we are posting this letter as a reminder so that you make it a note and pay your due amount well in time. If you have already cleared your debts then please ignore this notice. If you have not paid that amount then we advise you to follow the procedure as your first priority.

    Your cooperation in this regard will be highly appreciated. Thank You.

    Very truly yours,

    Mr. Gold Smith.

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    Template of Payment Reminder Letter:


    [From]
    [Your Name]
    [Your Designation (If applicable)]
    [Company’s Name (If applicable)]
    [City and Postal code]

    [Date]

    [To]
    [Receiver’s Name]
    [City and Address]

    [Dear Mr. / Mrs. (last name of the recipient)]

    This is to remind you that you owe [put the exact amount] and it was supposed to be paid on [write the due date]. You have been out of touch for long and all the efforts to contact you proved wasted.

    This situation resulted into this payment reminder letter and you are requested to pay attention to this notice as early as possible.

    Your cooperation in this regard will be highly appreciated. Thank You.

    Very truly yours,

    [Your Name]

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