Study Leave Letter

If your company or employer has a defined study leave policy then you will be asked to submit a request for approval from your supervisors. This request will be meant to initiate the leave process but will also clearly state when you expect to leave and when you plan to return.

In some cases, especially with governmental organizations, you might be required to sign a bond which states that you will come back after a set number of years and will stay employed with the government for an agreed upon amount of time. If you plan on applying for a study leave, check out how to write a study leave letter guide below.

Tips for Writing a Study Leave Letter

  • Don’t make it too short. Give as many details as possible.
  • Make sure you clearly mention all dates.
  • Attach any registration documents and slips for records.
  • Clarify why you need the study leave and how it will benefit your organization.


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    Sample of a Study Leave Letter #1

    Kimberley Clark
    Chief Operating Officer

    Beverly Stevens
    Personal Assistant COO

    Date:     January 24, 2009

    Dear Mrs. Clark,

    I am writing to you today to inform you of my admission in  New York University's Masters of Business Administration program. With this good news, I will require a leave for the duration of my studies which will commence from September 12, 2009 to May 25, 2010.

    I have attached my letter of admissions along with the receipt for tuition that has been paid to the institute for your information.

    On my return I hope to have gained knowledge about many new aspects of doing business. This should help me promote the company’s business interests in many new ways to a more diverse group of clients. I thank you in advance for providing me an opportunity to further my studies and professional development.


    Beverly Stevens

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    Study Leave Letter Sample #2

    August 3, 2008

    Ms. Jackson,

    Following my admission at the London School of Economics, I am applying for a study leave as per our company policy. I have selected a four year undergraduate program which commences on September 2009 and will be completed on May 2013.

    I have included a copy of the admissions letter to the BBA program along with the scholarship letter that the university issued me. This is for the company record of my employment.

    I will be very thankful if my application will be considered because I feel a degree in Business Administration will help me do my tasks better at the company.


    Tom Jerry

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    Template of a Study Leave Letter

    (Manager's Name)
    (Manager's Position)

    (Your Name)
    (Your Position)

    Date: (Date request submitted)

    Dear (Manager's Last Name),

    I am writing this letter to formally inform you that I have been accepted for admission in (Institute Name) (Degree name). In order to attend the university, I will be needing a leave for the duration of my course which will be from (Start Date) to (Finish Date)

    I am attaching my admission letter and the fee slip that I have deposited for record keeping.

    I am confident that these studies will give me the knowledge that will be beneficial for our work and will allow me to do better for our company. I hope to come back and become an asset once again, and take our organization to higher success.


    (Your Name)

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