Job Application Rejection Email

The job market is not as good in this current day and age as it used to be a couple of decades back. Often there are many more applicants for a job when it is announced. Therefore, not everyone is able to bag a job they apply for and there are some rejections that take place.

Letting someone know that they have been unable to get a job is tough. An email with some kind words is probably the best way to go about it. The email should be composed in a manner that it does not deflate the person receiving it.

In the first paragraph, appreciate the candidate for participating in the process of interview for the job and let them know that they have been unable to secure it.

In the second paragraph, let them know about the policies of the company and how it believes in providing equal opportunities to everyone without any discrimination.

In the closing paragraph, wish the candidate luck for future and hope that they have a long and successful career.


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    Sample of Job Application Rejection Email:

    Subject: Job Application with XYZ Enterprises

    Dear Mr. Wayne,

    We will like to thank you for applying for the job position of systems administrator at our organisation. There were a large number of candidates that have shown interest in the job. We will like to inform you that unfortunately you were unable to be selected for the final interview

    XYZ Enterprises is an equal opportunity employer and we do not discriminate on any basis whatsoever. All decisions made as per employment are on the basis of merit.

    We wish you all the best for your future and hope that you have a successful career. You can reapply for any future positions with us should you choose to.


    James Hamilton
    HR Manager
    XYZ Enterprises

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    Template of Job Application Rejection Email:

    To: [Recipient's email]
    Subject: Job Application with [Name of Organisation]

    Dear [Name of Candidate],

    [Name of Organisation] will like to thank you for your job application for [Name of Position]. We received an overwhelming response for this particular position. We are sorry to inform you that you were not selected for the final testing process.

    We make all our decisions on the basis of merit and are equal opportunity employers. There is absolutely no bias in the process of any kind on any basis.

    It is our hope that you have a successful career. Should you choose to, you can apply again for any job postings with our company after 30 days.


    [Name of Sender]
    [Company Name]

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