How to Copy Outlook Address Book

It is really easy to maintain contacts in a digital address book. Nearly all email programs allow this facility to create a list, and then use the contacts when needed.

It is however really important to keep a backup of these contacts in case the email program crashes or for any other reason. Moreover, creating backup is also a good way to copy the contacts from one computer to another, without typing each and every address again. The process is a bit tricky therefore you should be very careful when copying contacts from one computer to another, using outlook.


  • 1

    Open your outlook program and from the “File” menu, select the “Export” option. As you want to copy your contacts, you will have to click the “Address Book”. Your outlook program may ask you about what action to perform further. If it does, select the “Export to a file” option.

  • 2

    Depending on the version of outlook installed in your computer, you can select "Text File" or “Comma Separated Values (Windows)”.

  • 3

    Once again, depending on the version of email program, you may be asked about downloading the required translator to save the file in the specific format. If it does, click the "Yes" button.

  • 4

    You will now see "Export to a File" dialog box appearing on your screen. Click the “Contacts" option and then click “Next” or “Export” button, depending on the version of your outlook program.

  • 5

    Enter the name of the file which you want to use for backing up your contacts list. Click “Next”, followed by “Finish” button, and the outlook will start exporting your contacts to your hard disk.

  • 6

    After the export process is finished, you should locate the file on your hard disk and copy it into a USB flash drive.

  • 7

    Connect the USB flash drive with the other computer where you want to copy the contacts. Open outlook and select “Import” from the “File” menu.

  • 8

    Depending on the version of the outlook program installed, click the “Import from another program or file” or the “Other Address Book” option. Click “Next”.

  • 9

    Highlight the “Comma Separated Values (Windows)” and click “Next”.

  • 10

    Now browse the file saved in your USB flash drive and click on it. Click “Ok”, and select the preferences, regarding duplicate contacts. Click “Next”.

  • 11

    Now Highlight “Contacts” and proceed by clicking the “Next” button, followed by “Finish” button.

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