New Employee Announcement Email

Sending a new employee announcement email is the best way to notify all staff members about the development. Moreover, it is an effective method to welcome new employee and make him realise that he or she has some significance in the company.

However, you must understand that the format of an email is bit different from a letter as you have to conclude everything in minimum words in this medium. It can be difficult but a couple of simple tips can make things a whole lot easier.

The first and foremost thing you should do is to put the correct email addresses in the relevant box. Then, mention the subject of this email to lock the recipients attention. You should also give proper salutation before opening your email.

After all the initial steps, you will notify your staff about the arrival of the new employee in the very first paragraph. You can mention the details like date of joining and designation of the employee.

In the next paragraph, you will request all the team members to help the new employee. In this way, the person will be able to adjust as soon as possible and start working efficiently.

In the end, you should say some words to welcome the new employee and request others to do the same.

Conclude your email with proper closing followed by other necessary details.


  • 1

    Sample of New Employee Announcement Email:

    Subject: Arrival of a new team member

    Dear all,

    This is a notification about the joining of Mr. Ashton Cooper as Creative Writer of Saga Advertising Company. He will take charge of this post from October 10, 2007.

    Mr. Bradley Kutcher will be responsible for helping him during the orientation process. However, I request all of you to assist Mr. Cooper in anything that he may need.

    Let’s welcome a new member to our team and I hope Mr. Cooper will become a productive part of this group of professionals.

    I wish the best of luck to all of you.


    Edward William
    Manager HR
    Saga Advertising Company

  • 2

    Template of New Employee Announcement Email:

    To: [Email address of the recipient]
    Subject: New Employee Announcement

    Dear [Name of the recipient],

    I feel honoured to inform you that [Name of the employee] has joined [name of the company] as [designation of the employee]. He will be working with you from [Joining date].

    [Name of the employee] has good work experience but still he will need your cooperation to understand the working style of this organisation. I request you to assist him in everything and soon he will be a productive member of our team.

    Wish you luck for all the future projects.


    [Your Name]
    [Other necessary details]

Leave a Reply

Your email address will not be published. Required fields are marked *

eight × 6 =