Response to Job Application Email

When writing a response to a job application, you should always try to remain polite, whether the applicant is shortlisted or not. You can start the email by informing the status of candidate’s application, while mentioning the position they had applied for.

In the second and the third paragraph, you can state the details about further steps involved in the selection process, if the candidate cleared the first phase. Otherwise, motivate the candidate to apply for other jobs.

You can then conclude the email by wishing the candidate best of luck for their future job search, or for the test they qualified for.


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    Sample response to job application email

    Subject: Reference: Your job application at Sheraton Pvt. Ltd.

    Dear Amit Mishra,

    We are glad to inform you that we have evaluated your application for the post of Associate Executive / Executive – Sales & Support, and based upon your strong credentials and personal information, you have been shortlisted to appear for the evaluation test at Sheraton Pvt. Ltd.

    We would like to congratulate you as you are one of the successful individuals who have made it to this phase from the list of 20,000 people, who had applied for this post.

    Please note that evaluation tests are conducted in the form of batches. So you will be contacted once the next batch is lined up and the test date has been finalized. We appreciate your patience during this time.

    We wish your best of luck and hope to see you as part of our team at Sheraton Pvt. Ltd.


    Alex Eisenberg
    Officer Recruitment
    Sheraton Pvt. Ltd.

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    Template of response to job application email

    To: [Applicant’s email]
    Subject: [Subject of the email]

    Dear [Applicant’s Name],

    I regret to inform you that your credentials did not match our requirements for the position of [Position Title] at the [Department Name].

    After evaluating your record in detail, we have decided to keep your profile with us and if we feel any job suit your credentials, we will certainly let you know.

    In the meantime, you can visit the  jobs section at our website and check for different other vacant positions.

    Thank you for showing interest in working with our company.


    [Your Name]
    [Your Designation]
    [Your Company]

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