Employee Termination Announcement Email

There are some manners when it comes to hiring and firing people. For instance, you notify the other team members about the appointment of a new employee. Similarly, you must inform them if someone has been terminated. This is very important to tell them that the “subject” has no link with the organisation.

Sending an employee termination announcement email is the best method to inform all staff members about this development. Though, it is the same as other notifications but still you will have to choose your words tactfully. It can be an uphill task to summarise everything in just few lines but you can do it by following some simple directions.

First of all, you will enter the correct email addresses of all the recipients and then mention the subject of this email. Then, you will start your email with suitable greeting.

In the opening paragraph, notify the staff members about the termination straight away. Give complete information about the person and then mention some reasons that resulted in this situation.

Next paragraph will be a little more elaborate and then ensure your addressee their future is safe with this organisation as it values their dedication and sincerity.

In the end, advise them to work as a team of professionals and then conclude your email with proper closing.

Instructions

  • 1

    Sample of Employee Termination Announcement Email:


    To: staff@starcables.com
    Subject: Employee termination announcement

    Dear all,

    I am sending this email to inform you about the departure of Mr. Daniel Vittinghus from our organisation. He was serving as Marketing Head of the company but we decided to terminate him due to his below par performance.

    His negligence and incapability was affecting the company’s growth and he did not show any signs of improvement even after a few warnings. Ultimately, this forced us to take this difficult decision of termination.

    I just want to tell all of you that our company gives value to your dedication and hopes that you will keep working hard for the progress of this organisation.

    Wishing all of you the best of luck.

    Sincerely,

    Adam Smith
    Manager HR
    Star Cables Pvt Ltd.

  • 2

    Template of Employee Termination Announcement Email:


    To: [Email address of the recipient]
    Subject: Employee termination announcement

    Dear all,

    This is a notification of the termination of [Name of the employee] who was working as [designation of the employee]. Though, it was a tough decision but the company had to take this step because [reason of this decision].

    Moreover, his unprofessional attitude towards work was also unacceptable so ultimately we had to terminate [name of the employee].

    I would like to use this opportunity to inform you that our company values the dedication of its staff and believes in providing them equal opportunities to excel.

    If you have any questions feel free to contact me.

    Regards,

    [Your Name]
    [Other necessary details]

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