Employee Termination Announcement Email

The HR department of an organization is usually tasked with the hiring and termination of employees, and often it is important to notify the staff members of these changes. If you an employee is terminated for instance, you will need to write an announcement email so everyone is aware of the development.

Here we will tell you how to write an employee termination announcement email and also provide you with a sample and a template on the format.

Tips for Writing an Employee Termination Announcement Email

  • Keep the email brief and to the point
  • You don’t have to give details about the reason for termination etc, just inform
  • Send out the email to all staff members
  • Do not adopt a critical or harsh tone – be as amicable and diplomatic as possible
  • If any changes are being made, notify everyone about them as well
  • Invite questions and queries before ending the letter



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    Sample of Employee Termination Announcement Email

    To: staff@starcables.com
    Subject: Employee termination announcement

    Dear all,

    I am sending this email to inform you about the departure of Mr. Daniel Vittinghus from our organization. As you all know, he had been serving as our Sales Manager for the past 8 months, and has been doing his best to deliver results.

    Unfortunately, he hasn’t been able to do his best due to certain circumstances, and we have decided, in our discussions with him, that it would be best for both him and the organization to part ways for now.

    The team working under Mr. Vittinghus will now be reporting to Mr. Andrew Jenkins.

    We wish Mr. Vittinghus all the very best in his future endeavors.

    If any staff member has any questions, please feel free to contact me.


    Adam Smith
    Manager HR
    Star Cables Pvt Ltd.

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    Template of Employee Termination Announcement Email

    To: [Email address of the recipient]
    Subject: Employee termination announcement

    Dear all,

    This is a notification of the termination of [Name of the employee] who was working as [Designation of the employee] at our organization. While it was a tough decision on our part, the company had to take this step because [reason behind termination decision].

    Both our management and Mr. (Name of employee) think it is best for everyone this way. In his absence, Mr. (Name of another employee) will be taking over the (Additional responsibilities).

    We all wish the very best to Mr. (Name of employee).

    If you have any questions feel free to contact me.


    [Your Name]
    [Your designation]

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