How to Write an Award Acceptance Letter

Instructions

• 1

  Getting Started: Sender’s Information
  
  A person sending the letter mentions his/her name, address and other contact details on the top left corner of the page. Generally the below given pattern is followed:
  
  (Your / Sender Name)
  (Your / Sender Designation)
  (Your / Sender Company Name)
  (Company’s Address)
  (City, State, Zip code)
  (Your / Sender Phone Number)
  (Your / Sender Email Address

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• 2

  Date
  
  After leaving a space of one line, write down the date of the award acceptance letter in the format; DD/MM/YY.
• 3

  Recipient’s Information
  
  Again leave one line space after writing the date and write the recipient’s information. This should include almost all the details as provided by the sender.
  
  (Recipient’s Name)
  (Recipient’s Designation)
  (Recipient’s Phone Number)
  (Recipient’s Email Address)
• 4

  Salutation
  
  In this step, the recipient is formally addressed with his/her last name. However, it is better to mention the full name to avoid any similarity with somebody else who has the same name.
• 5

  Main Content of the Letter
  
  The body of an award acceptance letter is the same like other formal acceptance letters. It consists of two main parts, with the first one showing keenness, enthusiasm and gratitude on winning the award.
• 6

  Concluding the Letter
  
  The second part of the letter should formally mention the acceptance along with some appreciation and thanks for all those who nominated and recommended your name for it.
• 7

  Appropriate Valediction
  
  This step comes right after the concluding statement and simply contains words like Yours Faithfully or Yours Sincerely.
• 8

  Name and Signature
  
  This is the very end of the letter in which a sender signs the letter and mentions his/her name and designation at the bottom.
• 9

  Sample of Award Acceptance Letter
  
  Michael William
  Department of English
  Princeton School 498,
  Nugget Street Remington,
  UK 568
  
  June 16, 2012
  
  Mr. Harry James
  National Director
  Princeton School 498,
  Nugget Street Remington,
  UK 568
  
  Subject: AWARD ACCEPTANCE LETTER
  
  Dear Mr. James,
  
  I feel privileged and extremely excited writing this letter to you. This letter is in reference to the award that I have been nominated for by the board of directors, , which shall be presented to me on the 30th of April 2013.
  
  I received your letter confirming the award on the 14th of June 2012. I must mention that on winning this award, I do not have the words to express my gratitude, excitement and privilege. This is to inform you that I will be available to collect the award at the event being held.
  
  Please consider this letter as a formal acceptance of the award. I would like to thank the board's impartiality for acknowledging my services, along with the assistance that I've been continuously provided with by my friends and team.
  
  Yours Sincerely,
  
  Michael William
• 10

  Template of Award Acceptance Letter
  
  (Your / Sender Name)
  (Your / Sender Designation)
  (Your / Sender Company Name)
  (Company’s Address)
  (City, State, Zip code)
  (Your / Sender Phone Number)
  (Your / Sender Email Address)
  
  Date: __/__/__
  
  (Recipient’s Name)
  (Recipient’s Designation)
  (Recipient’s Phone Number)
  (Recipient’s Email Address)
  
  Subject: ______________________________________
  
  Dear Mr. /Ms. / Mrs.
  
  I feel privileged and extremely excited writing this letter to you. This letter is in reference to the award that I have been nominated for by (mention people who have nominated you for the award), which shall be presented to me on (mention the date on which you will be given the award).
  
  I received your letter confirming the award on (write the date you received the letter on). I must mention that on winning this award, I do not have the words to express my (share your gratitude/excitement and feelings). This is to inform you that I will be available to collect the award at (mention the event where you will be given the award).
  
  Please consider this letter as a formal acceptance of the award. I would like to thank (mention the jury's name) impartiality for acknowledging my services, along with the assistance that I've been continuously provided with by (individuals you would like to thank for their help).
  
  Yours (PROPER VALEDICTION),
  
  (Signature of Sender)
  
  (Name of Sender)
  (Designation)

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