Deadline Extension Appeal Letter

Writing a Deadline Extension Appeal Letter is a professional procedure to drag out the last date of any specific activity.

Put in brief and plain words in the opening paragraph to let the recipient know why you are writing him or her appeal letter.

Use the second paragraph of the letter to explain importance of the deadline extension for you and the way the decision can affect you if the deadline would not be extended. Moreover, write about the effort that you put in meeting the specific target and the reason why you could not meet it.

Conclude your Deadline Extension Appeal Letter in an optimistic way, hoping that the recipient will consider your position and extend the deadline.

End the letter with a brief formal closing salutation, followed by your signature and name.


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    Sample of Deadline Extension Appeal Letter

    Andrew Creek,
    North East School,
    1800, Stone Ridge Street
    Los Angeles, CA 90001.

    January 3, 2013

    Mr. Wilson Stinson,
    Assistant coordinator,
    XYZ Book Foundation,
    Los Angeles, CA 12345.

    Dear Mr. Stinson,

    I write to you this letter to appeal for the extension of the deadline for participation in the XYZ Book Foundation’s all school debate contest.

    We think that conducting the contest at this time of the year when final exams are taking place in majority of the schools of the city can affect the students’ preparations and revisions. We appreciate the efforts of your organization in providing the educational institutions of community with an opportunity to polish the communication skills of their students on national level. However, a two weeks’ extension in the due date for the competition will provide us with some time to conduct the exams and to get our students prepared for the contest.

    We hope that the management of your organization would consider extending the deadline for the debate contest.

    Looking ahead for a favorable answer to our appeal!


    Andrew Creek

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    Template of Deadline Extension Appeal Letter

    [Your Name]
    [Your Designation]
    [Your Organization’s Name]
    [Your Organization’s Address]


    [Recipient’s Name]
    [Recipient’s Designation]
    [Recipient’s Organization Name]
    [Recipient’s Organization Address]

    Dear Mr. / Ms. [Write second name of the recipient],

    I write to you this letter to appeal for the extension of the deadline for [Mention the specific event or activity that you want to be extended].

    We are more than pleased and prepared to participate in such an amazing [contest/event/activity], organized by your organization. Unfortunately, because of the [mention the reason why you want to extend the deadline]. Therefore, you kindly extend the deadline for [Mention the time period of deadline extension]. The deadline extension will provide us with an opportunity to get enough time to complete the task in perfect manner.

    We would like to thank you for your consideration and are hopeful that you can give an encouraging respond to our appeal.

    Yours sincerely,

    [Your Handwritten Signature]

    [Your Name]

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