Pending Payment Letter

In business transactions, late payment is one of the common problems a lender can face. Non-payment or delayed action can turn your plans of business development into dust so no one should take it easy. Pending payment later is a useful way to give other party a wake up call as it is a polite way to serve an ultimate notice. The General Manager of lending company requests the General Manager of other company to clear the debts as soon as possible.

During the pending payment letter, you have to make sure that you write everything in detail and explain how much the payment has been delayed already. There are certain types of pending payment letters. In some you use a softer tone while in others you use a harsh tone since the other person is not willing to pay.

Scroll down and learn how to write a pending payment letter. Through our template and sample, it will be easier for you to understand how to write this letter.

Tips to Write Pending Payment Letter

  • Write in detail
  • Keep a professional and formal tone
  • Do not use a negative tone

Instructions

  • 1

    Sample of Pending Payment Letter


    From:
    James Anderson,
    General Manger,
    Hello Telecom Ltd.,
    73 Bloomberg Road,
    Moscow – 658912,
    January 4, 2013.

    To:
    Mr. Chris Tucker,
    General Manager,
    Usell Info Tech Ltd.,
    17 Edward Road,
    Birmingham- 458910.

    Dear Mr. Tucker,

    Our companies have been in ideal business relationships for almost a decade and let me tell you that the management of Hello Telecom Ltd commends your professionalism and commitment.

    However, this letter is about a matter which our recovery department brought into my knowledge. Our records show that you are in debt of 25000 Pounds Sterling which was scheduled to be paid before the end of October.

    I am sure this is just a result of inattention and hope that you will look into this matter to solve this problem. I request you to direct your finance department to clear this debt as early as possible.

    Thank you in advance.
    Sincerely,
    James Anderson

  • 2

    Template of Pending Payment Letter


    From,
    [Your Name]
    [Your Designation]
    [Company’s Name]
    [Address, city and postal code]
    [Date]

    To,
    [Receiver’s Name]
    [Designation]
    [Company’s Name]
    [City and Address]
    [Dear Mr. /Mrs. (last name of the recipient)],

    It is a matter of joy and honour that our companies have been in a longstanding relationship and allow me to inform you that the management of [Write your company’s name] always remember you as a professional and committed organisation.

    However, this letter is about a pending payment of [Write your amount] which was scheduled to be paid before [Write due date].

    I am sure this is just a result of inattention and I hope that you will direct the relevant department to clear this debt as early as possible.

    Thank you in advance.

    Sincerely,

    [Your Name]

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