How to Write Promotion Acceptance Letter

Instructions

• 1

  Sender’s Information
  Type your (sender) complete contact information at the top left-hand side of the page. Your name will be at the top of your contact information followed by the company name, company address, City, State, Zip code, and email address.
  (Your/ Sender Name)
  (Company Name)
  (Company Address)
  (City, State, Zip code)
  (Your/ Sender Contact Number)
  (Your/ Sender Email Address)
• 2

  Date
  Skip one line and write the date of your promotion acceptance letter.
• 3

  Recipient’s Information
  
  Again, skip a line and write the complete contact information of the recipient including his or her name, designation, company name, company address, City, State, and zip code.
  (Recipient’s Name)
  (Recipient’s Designation)
  (Company’s Name)
  (Company’s Address)
  (City, State, Zip code)
• 4

  Salutation
  
  Leave one line and create a salutation like “Dear Mr. Ms. or Mrs. followed by the surname of the recipient / receiver.
• 5

  Opening Paragraph
  
  Begin your promotion acceptance letter by stating that you formally accept the promotion and show your gratitude as well. Do not forget to mention your new designation in the introductory paragraph of the letter.
• 6

  Second Paragraph
  
  In the following paragraph of the promotion acceptance letter, you can write about your determination to enhance your performance and to meet the expectations of the management.
• 7

  Third Paragraph
  
  Thank the higher management in the third paragraph of the letter.
• 8

  Closing Salutation
  
  Close your letter by typing a closing salutation like “Yours Sincerely,” “Yours Faithfully,” or “Respectfully,” etc, followed by a colon (,).
• 9

  Leave three lines below the closing salutation for your handwritten signature and write your full name.
• 10

  Take a print of your promotion acceptance letter and sign your handwritten signature in between the closing salutation and your typed name.
• 11

  Promotion Acceptance Letter Sample
  
  Sandra Martin
  Minto Publishers Limited
  666, Main Street
  Kansas City, MO 12345
  0044-458262722829
  sandraa.martinn001@mintopulishers.com
  
  April 22, 2009
  
  Damon Nowitzki
  Human Resource Director
  Minto Publishers Limited
  666, Main Street
  Kansas City, MO 12345
  
  Dear Mr. Nowitzki
  
  With reference to your yesterday’s letter, I would like to express my gratitude to you for promoting me to the position of senior marketing officer. I heartily accept the position and I will assume the role from April 24, 2009.
  
  I am quite confident that I have all the required knowledge for the new position. I will do my best to meet and hopefully surpass your expectations. Kindly be assured that the best of my performance will put forth towards the growth of the Minto Publishers Limited and customer satisfaction, which is the backbone of the company.
  
  Thank you so very much once again for your trust in my marketing potential.
  
  Respectfully,
  
  Sandra Martin
• 12

  Promotion Acceptance Letter Template
  
  (Your/ Sender Name)
  (Company Name)
  (Company Address)
  (City, State, Zip code)
  (Your/ Sender Contact Number)
  (Your/ Sender Email Address)
  
  (Date of Promotion Acceptance Letter)
  
  (Recipient’s Name)
  (Recipient’s Designation)
  (Company’s Name)
  (Company’s Address)
  (City, State, Zip code)
  
  Dear Mr. Ms. or Mrs. (Surname of the recipient)
  
  With reference to your yesterday’s letter, I would like to express my gratitude to you for promoting me to the position of (Mention your new designation). I heartily accept the position and I will assume the role from ­­­­__________ (Mention Date).
  
  I am quite confident that I have all the required knowledge for the new position. I will do my best to meet and hopefully surpass your expectations. Kindly be assured that the best of my performance will put forth towards the growth of the (Mention your company’s name) and customer satisfaction, which is the backbone of the company.
  
  Thank you so very much once again for your trust in my marketing potential.
  
  Respectfully / Sincerely/ or Truly
  
  (Your / Recipient’s Handwritten Signature)
  
  (Your / Recipient’s Typed Name)