How to Write Promotion Acceptance Letter

Finding out that you have been promoted to senior position with more responsibilities is no doubt one of the most memorable and exciting times of your life. However, do not forget to confirm your promotion to your higher management by writing a formal promotion acceptance letter. Beside promotion confirmation, this letter provides you with an opportunity to thank your higher authorities and express your happiness about such a great achievement of your life. Additionally, you can write about your future planning in order to make your promotion acceptance letter more attractive towards your management. Make sure to write this letter as professionally as you can and do not exceed one page at any cost. If you are thinking to get overall idea of the letter, this article will help you to know how to write a promotion acceptance letter.

Instructions

  • 1

    Sender’s Information
    Type your (sender) complete contact information at the top left-hand side of the page. Your name will be at the top of your contact information followed by the company name, company address, City, State, Zip code, and email address.
    (Your/ Sender Name)
    (Company Name)
    (Company Address)
    (City, State, Zip code)
    (Your/ Sender Contact Number)
    (Your/ Sender Email Address)

  • 2

    Date
    Skip one line and write the date of your promotion acceptance letter.

  • 3

    Recipient’s Information

    Again, skip a line and write the complete contact information of the recipient including his or her name, designation, company name, company address, City, State, and zip code.
    (Recipient’s Name)
    (Recipient’s Designation)
    (Company’s Name)
    (Company’s Address)
    (City, State, Zip code)

  • 4

    Salutation

    Leave one line and create a salutation like “Dear Mr. Ms. or Mrs. followed by the surname of the recipient / receiver.

  • 5

    Opening Paragraph

    Begin your promotion acceptance letter by stating that you formally accept the promotion and show your gratitude as well. Do not forget to mention your new designation in the introductory paragraph of the letter.

  • 6

    Second Paragraph

    In the following paragraph of the promotion acceptance letter, you can write about your determination to enhance your performance and to meet the expectations of the management.

  • 7

    Third Paragraph

    Thank the higher management in the third paragraph of the letter.

  • 8

    Closing Salutation

    Close your letter by typing a closing salutation like “Yours Sincerely,” “Yours Faithfully,” or “Respectfully,” etc, followed by a colon (,).

  • 9

    Leave three lines below the closing salutation for your handwritten signature and write your full name.

  • 10

    Take a print of your promotion acceptance letter and sign your handwritten signature in between the closing salutation and your typed name.

  • 11

    Promotion Acceptance Letter Sample

    Sandra Martin
    Minto Publishers Limited
    666, Main Street
    Kansas City, MO 12345
    0044-458262722829
    sandraa.martinn001@mintopulishers.com

    April 22, 2009

    Damon Nowitzki
    Human Resource Director
    Minto Publishers Limited
    666, Main Street
    Kansas City, MO 12345

    Dear Mr. Nowitzki

    With reference to your yesterday’s letter, I would like to express my gratitude to you for promoting me to the position of senior marketing officer. I heartily accept the position and I will assume the role from April 24, 2009.

    I am quite confident that I have all the required knowledge for the new position. I will do my best to meet and hopefully surpass your expectations. Kindly be assured that the best of my performance will put forth towards the growth of the Minto Publishers Limited and customer satisfaction, which is the backbone of the company.

    Thank you so very much once again for your trust in my marketing potential.

    Respectfully,

    Sandra Martin

  • 12

    Promotion Acceptance Letter Template

    (Your/ Sender Name)
    (Company Name)
    (Company Address)
    (City, State, Zip code)
    (Your/ Sender Contact Number)
    (Your/ Sender Email Address)

    (Date of Promotion Acceptance Letter)

    (Recipient’s Name)
    (Recipient’s Designation)
    (Company’s Name)
    (Company’s Address)
    (City, State, Zip code)

    Dear Mr. Ms. or Mrs. (Surname of the recipient)

    With reference to your yesterday’s letter, I would like to express my gratitude to you for promoting me to the position of (Mention your new designation). I heartily accept the position and I will assume the role from ­­­­__________ (Mention Date).

    I am quite confident that I have all the required knowledge for the new position. I will do my best to meet and hopefully surpass your expectations. Kindly be assured that the best of my performance will put forth towards the growth of the (Mention your company’s name) and customer satisfaction, which is the backbone of the company.

    Thank you so very much once again for your trust in my marketing potential.

    Respectfully / Sincerely/ or Truly

    (Your / Recipient’s Handwritten Signature)

    (Your / Recipient’s Typed Name)

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