How to Build a Resume Database

Companies receive huge number of resumes from the applicants for the jobs which are being offered by them. Resume database helps in managing the resumes which may become very difficult otherwise. You can easily arrange the details of the resumes which you receive by creating a spreadsheet. Then, you can simply drill the required data. In this way, you will be able to find the right applicant for right job more efficiently which eventually help in strengthening the recruitment and selection process of your organisation. If you are looking forward to build a good resume database, you can take help from the given steps.


  • 1

    First of all, you have to open Microsoft Excel. Click on the ‘Start’ button given on the lower left corner on your desktop. Go to the programmes and select Microsoft Office. Then select Excel from the list.

  • 2

    When MS Excel will be opened, you will see a spreadsheet on your screen. You have to create fields on the spreadsheet. You can use different title to create columns. The most common titles include Name of the applicant (first and last), Date of resume submission, Hard Copy (only if the resume has been submitted in hard form), PDF file or MS Word file of resume (which can be seen on computer), Links to resume (for instance you want to open a resume which is in any folder in your internal drive, you don’t have to go to that folder as you can open it by clicking on the link), Comments (it is considered as one of the most important fields as it contain the remarks of human resource personnel and management regarding the competency of the applicant in terms of education, professional experience and other skills).

  • 3

    Then, you have to determine how you are going to organise your resumes in the database. You can use different kinds of filter buttons. For example, you can filter them alphabetically, on the basis of education or experience and according to the remarks of management.

  • 4

    It is extremely important for you to store the data of all the resumes which you receive in the respective fields which you created in the spreadsheets.

  • 5

    Entering the data is not enough as you have to update it regularly to keep the resume database up-to-date.

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