In order to run an effective family council meeting, one needs to take certain factors into account. First of all, consider the areas which can be discussed in the meeting. Laying down an agenda will ensure smooth proceedings. You can pick any topic from social, recreational or financial, so that everyone is on the same page.
Secondly, it is important that the lead person from each family is heard. He or she will start the conversation without the fear of interruption. This is essential as it will create a sense of trust among all parties. This can also be done on a family to family basis.
The routine can only be perfected if only one person is allowed to speak at a time, while others attentively listen. The meeting will only be able to serve its purpose if every individual is given room to express his/her emotions. At the end, all will work together to find possible solutions. Designate an object such as a stick to the person who will be talking.
Avoid arguments arising from any disagreements between families. The goal is to find a common ground where everyone is willing to chip in and help each other out. Make sure that only positive criticism is entertained, related to the issue under consideration.
Lastly, children must be also allowed to have their say if they are the point of discussion. Family meetings must encourage children to clear their stance if their actions have been called into question.
End the meeting on a fun note. This may include a group dinner or playing a short game, or by giving out gifts. This is the best time to apologise to anyone you may have upset during the meeting.