People who seek jobs often come across rejection during the short listing as well as after going through the interview process. It is not fun to be rejected but it is a part of the search process and one has to accept that such bitter experiences will happen.
It is not the easiest thing to let someone know that they have been rejected and perhaps sending an email is not a bad idea. It is an official means of communication and you do not need to talk in person. Remember to always be polite and sensitive when writing an interview rejection email. Keep a professional tone but also include words of encouragement to the candidate.
Start off the email by thanking the candidate for taking interest in the job and interviewing for it. Let them know that they were unable to make the final cut.
In the second paragraph, explain your company’s policies and how the whole employment procedure works. Conclude by wishing the candidate good luck for their future endeavours.