How to Write an Appointment Acceptance Letter

An appointment acceptance letter is a formal letter written by the newly hired employee, indicating his willingness to accept the job offered by an employer. Writing an appointment acceptance letter is a good idea as it includes an acknowledgement of having appointment letter. This simple letter is written once you receive and appointment letter from the organization and it is the next step of communication between you and the new employer. It is a sort of guarantee that you have accepted the job offered by the company and available to render them your services. There are several ways of writing an appointment acceptance letter but best is the one that is precise and formal. In addition to that, make sure to choose the best words and phrases while writing the appointment acceptance letter as it is your golden chance to clearly convey your sincere thanks to the new employer and the organization. This simple article is a complete guide as it gives overall idea to write an impressive appointment acceptance letter along with the sample, and format.

Instructions

1

Sender’s Contact Information

Write your (sender’s) complete contact information at the left top corner of the page. Write your full name at the top followed by your address, address, city, state, zip code, phone number, and email address.

(Your/Sender Name)
(Your/Sender’s Address)
(City, State, Zip code)
(Your/Sender Phone Number)
(Your/Sender Email Address)

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2

Insert date of an appointment acceptance letter

Now, skip one line and write the exact date of the appointment acceptance letter. You can follow either “DD/MM/YYYY,” or the “MM/DD/YYYY” format for the date of the letter.
3

Recipient’s Contact Information

Leave one line space below the date and write down the contact information of the recipient (employer). Write the recipient’s full name followed by his or her designation, company name, address, city, state, zip code, phone number, and email address. You can get the contact information of the employer from the received appointment letter.

(Recipient /Employer’s Name)
(Recipient /Employer’s Designation)
(Recipient /Employer’s Company Name)
(Company’s Address)
(City, State, Zip code)
(Recipient /Employer’s Contact Number)
4

Write Salutation

Again, skip one line and insert a salutation that addresses your new employer by his or her name, such as "Dear Mr. / Ms. / Mrs. XYZ." Always remember that you have to recipient’s surname along with the opening salutation.
5

Introductory Paragraph

The introductory paragraph of your appointment acceptance letter should be very simple, stating that you are pleased to accept the job offer. Make sure that the first paragraph of an appointment acceptance letter should not exceed three to four lines. Do not forget to name the exact job title and the organization’s name.
6

Second Paragraph

In the following paragraph, let your new employer know that you are happy to go along with his or her salary offer, mentioning the offered salary amount in dollar. In addition to that, you can mention theta you are pleased to start work on the date agreed upon, mentioning the date as well. You can also discuss other important benefits including the health and insurance benefits etc.
7

Third Paragraph

Now, state that it is a pleasure for you to be bringing your valuable skills and experience to the new organization. Thank your new employer again in the third paragraph of the appointment acceptance letter.
8

Closing Salutation

Conclude your appointment acceptance letter with a formal closing salutation, such as “Respectfully Yours,” "Best Wishes,” “Yours Faithfully,” or "Sincerely” etc.
9

Sign your handwritten name (signature)

Leave three to four lines below your (sender) name for your handwritten signature.
10

Write your (sender) Name

Now, conclude your Appointment Acceptance letter by typing your full name.
11

Print the letter and sign it

Now, take a print of your appointment acceptance letter on a fine quality plain white page and sign in the space in-between the closing salutation and your typed name.
12

Post your appoint acceptance letter

Post your appointment acceptance letter in order to let your new employer know that you are ready to join the board.
13

Appointment Acceptance Letter Sample Example

Katherine Jane
123 North-West Hills Street,
Minneapolis, MN 67890,
0044 – 63733939393
Katherine. Jane22@yahoo.com

March 12, 2010

Mayor Smith
Human Resource Manager
ABC Industries Limited
western Bridge Street,
St Paul, MN 123456,
mayrsmith@abcindustrieslimited.com
0044-474822373839

Dear Mr. Smith

Thank you so very much for your letter offering me the position of marketing manager with ABC Industries Limited. You can consider this letter as my official appointment acceptance of the job offer.

I am very pleased to accept the salary package of $ 5000 per month. As per the telephonic conversation, I will join the company on March 20, 2010 after my official commitment ends in my current organization. In addition to that, I have gone through the job offer letter and I agree with all the terms and conditions of ABC Industries Limited.

I look forward to work with your esteemed company and offer my experience and expertise for the growth of the organization. Once again, I would like to thank you for showing trust and confidence in my capabilities and offering this position to me.

Yours truly,

Katherine Jane
14

Appointment Acceptance Letter Template Example

(Your/Sender Name)
(Your/Sender’s Address)
(City, State, Zip code)
(Your/Sender Phone Number)
(Your/Sender Email Address)

Date of Appointment Acceptance Letter

(Recipient /Employer’s Name)
(Recipient /Employer’s Designation)
(Recipient /Employer’s Company Name)
(Company’s Address)
(City, State, Zip code)
(Recipient /Employer’s Contact Number)

Dear Mr. / Ms. /Mrs. (Second name of the recipient / employer)

Thank you so very much for your letter offering me the position of [JOB TITLE] with [COMPANY NAME]. You can consider this letter as my official appointment acceptance of the job offer.

I am very pleased to accept the salary package of (SALARY AMOUNT IN DOLLARS) per month. As per the telephonic conversation, I will join the company on [START DATE] after my official commitment ends in my current organization. In addition to that, I have gone through the job offer letter and I agree with all the terms and conditions of (NAME OF THE NEW ORGANIZATION).

I look forward to work with your esteemed company and offer my experience and expertise for the growth of the organization. Once again, I would like to thank you for showing trust and confidence in my capabilities and offering this position to me.

Yours truly,

(YOUR/ SENDER HANDWRITTEN SIGNATURE)

(YOUR/ SENDER TYPED NAME)

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