Donation Acceptance Letter

You want to build a hospital that offers free treatment to the poor people or an educational institute for the children of low income group and need finances for the cause. At times you request organizations and other times some people step ahead to help you without a request. The donation may not always be in the form of cash instead it can be free services, food products and other tangibles.

However, once you have received the donation then courtesy demands that you should be writing a Donation Acceptance Letter to the company or the person who has made the donation.

If you don’t know how to write a donation acceptance letter, scroll down and see the samples.

Tips to write a Project Acceptance Letter

  • Be thankful
  • Maintain a formal and professional tone
  • Be concise


  • 1

    Sample of Donation Acceptance Letter

    Michael Williams
    Finance Manager
    The Reader’s Library
    3166 Del Obispo Street,
    Suite 127 San Juan Capistrano

    May 04, 2012

    Harry James
    Ministry of Education
    Vista, CA 92083

    Dear Mr. James,

    We are writing this letter to let you know that we have received your donation of $5000 last week for our library and we want to thank you for it. Your donation will help the society as the library will be available to the general public in no time. With you generous contribution, we will now be able to order new books so that we can add them to our collection.

    Thank you again for your donation as it is a big support for our library. It will attract more readers as they will now have a wide range of books to choose from.

    Yours Faithfully,

    Michael Williams
    Finance Manager
    The Reader’s Library


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    Template of Donation Acceptance Letter

    (Name of Sender)
    (Name of Institute)
    (Address of Institute)
    (City and Zip code)

    Date: __/__/____

    (Recipient’s Name)
    (Company name)
    (City, State, Zip code)

    Dear __________________,

    We are glad to receive _______________ last week for ____________, and we hereby accept it. Your donation means a lot for ___________________________________.

    It is worth-mentioning here that your donation is a big support for __________. It will _____________________________________________________. We hope that your cooperation will continue in shape of _________________________________.
    Thank you again and we wish to stay connected to you in future!


    Yours ______________,


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