How to Write a Resume Acceptance Letter

A Resume Acceptance Letter is written by the employer to the person or applicant who has forwarded resume for a certain vacant position. The purpose of sending this letter is just to let the applicant know that he fulfills basic requirements for the job he or she has applied for. It must be understood, that Resume Acceptance Letter by no means is even close to the appointment letter. It simply conveys this message to the applicant that his qualification and experience has made him get short-listed for the final selection of the applied post. As an employer, it is important that the letter is written professionally with least possible mistakes such as of grammar, punctuation and sentence structure.

Instructions

  • 1

    Starting the Letter: Sender’s Information

    The letter starts with the sender or the employer mentioning his/her information at the top left corner of the page in the following way:

    Employer/Sender’s Name
    Designation
    Organization’s Name
    Complete Address
    City & Zip Code
    Phone Number
    Email

  • 2

    Date

    Right after sender’s information comes the date of writing letter. The pattern to be followed for writing date is DD/MM/YYYY.

  • 3

    Recipient’s Information

    The date is followed by entering information of the recipient. It simply contains name and contact details of the person who is to receive this letter.

    Recipient’s Name
    Complete Address
    City & Zip Code
    Phone Number
    Email

  • 4

    Subject

    It is good for a formal letter to have a proper subject as it makes the reader guess what the letter is all about. Hence, the subject should be BOLD AND UNDERLINED.

  • 5

    Salutation

    The sender addresses the recipient here with his/her last name and often full name such that Dear Mr. / Ms. /Mrs. (LAST NAME) or Dear (FULL NAME).

  • 6

    Main body of the Letter

    The main body of the letter simply consists of one or two small paragraphs. The first paragraph begins with the news that resume has been accepted. After that there can be a couple of sentences appreciating the applicant like his/her educational and professional qualifications.  You can also mention, what will be the next step. Besides, the second paragraph contains some instructions for the applicant which he/has to follow for any future correspondence.

  • 7

    Conclusion

    The letter is concluded with a formal courteous statement. This is just to make the applicant feel valued, honored and encouraged for the final next step in selection.

  • 8

    Proper Valediction

    Right after the concluding statement it is the valediction, which can simply be Yours Faithfully, Yours Sincerely, Your Truly, Regards and etc.

  • 9

    Signature

    The sender signs letter right after the valediction, ensuring that the signature is right below the valediction with some reasonable space.

  • 10

    Sender’s Name

    Although the sender’s name is mentioned in the start of the letter but it needs to be mentioned in the very end after signature. Often the name is followed by the sender’s designation and company’s name.

  • 11

    Sample How to Write Resume Acceptance Letter

    Michael William
    Human Resource Manager
    Group Marketing Incorporation
    12345 Peppertree Bend
    Irvine, CA 92614
    714-333-9408
    mwilliam@ymail.com

    Date: 21-06-2012

    Harry James
    H.No: 342, Miami Street
    Irvine, CA 92625
    714-333-8555

    Subject: ACCEPTANCE OF YOUR RESUME

    Dear Harry James,

    This letter is with reference to your resume, received for the post of Marketing Officer dated June 11, 2012. I feel happy to let you know that your resume has been accepted and you have been shortlisted for the board interview which is expected sometime in the first week of July. You'll be notified for the exact date 3 days prior to the interview.

    You are advised to be on time for the interview and be properly dressed. Kindly bring a copy of your credentials along with two recent passport sized photographs. Please be informed that the final selection will be made once all the candidates are done with the board interview.

    We wish you very best of luck for the interview and hope that you will be a part of our privileged organization.

    Yours Faithfully,

    Michael William
    Manager Human Resource
    Group Marketing Incorporation

  • 12

    Template How to Write Resume Acceptance Letter

    Employer/Sender’s Name
    Designation
    Organization’s Name
    Complete Address
    City & Zip Code
    Phone Number
    Email

    Date: __/__/____

    Recipient’s Name
    Complete Address
    City & Zip Code
    Phone Number
    Email

    Subject: (SHOULD BE BOLD AND UNDERLINED)

    Sir,

    This letter is with reference to your resume, received for the post of ___________ dated _________________. I feel happy to let you know that your resume has been ___________ and you have been shortlisted for the _______________ which is expected sometime in _____________. You'll be notified for the exact date _____ days prior to the ___________.

    You are advised to ______________________________. Kindly bring ________________________________________________. Please be informed that the final selection will be made once ______________________________.

    We wish you ______________ for the____________ and hope that you will be a part of our privileged organization.

    Yours Faithfully,

    (Signature)

    (Name)
    (Designation)
    (Company Name)

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