Business Leave Letter

If you are running your own business, especially a small one, you will need to plan for events and local holidays. Since all your employees will be taking off on those days, your business will be effectively in-operational. The best way to go about this is to write a business leave letter and send it out to your clients, informing them that your business will not be operational during a certain time or over the upcoming holidays.

Don’t worry, we will not only show you how to write a business leave letter, but will also give you samples and a template to follow.

Tips for Writing a Business Leave Letter

  • Address the letter to all your clients.
  • Clarify that the business will be temporarily unavailable due to an upcoming event or holidays.
  • Make sure that you assure them that pending commitments will be met.
  • Give out your personal contact information in case someone wants to get in touch with you.


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    Sample of a Business Leave Letter #1

    Harry James
    Bridgestone Builders
    970 Prospect Ave, Apt 101
    Hollister, CA 95023-4990

    10th February, 2012

    Mike Manson
    Star Builders
    885 Sweet Street
    Hilton, LA 91101-3499


    Dear Mike,

    I am writing this letter to formally inform you that Bridgestone Builders will not be operational for two days in this month, the 15th and 16th of February. Due to a yearly local festival, all employees are given two days off, which is why work is temporarily halted.

    We apologize for any inconvenience this causes you, but rest assured that all our commitments will continue as scheduled after the holidays. If you have any concerns, please feel free to contact me on my personal number or via e-mail.

    Harry James
    Proprieter Bridgestone Builders

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    Business Leave Letter Sample #2

    Michael Burt
    Seven Star Stiching
    991 9stich Ave, Apt 901
    Tailorville, 90029-90908
    14th December 2013

    Jason Lewinski
    Uniform Unit
    820 Favique Ave
    Burlville, 8110-8180


    Dear Mr. Lewinski,

    As I had informed you earlier, most of our employees will be going out of the city over Christmas and we will not be able to operate during that time frame.

    I am aware that you have a couple of pending orders with us, and while we are working on them, we apologize if delayed delivery causes you inconvenience.

    If you have any queries, kindly call our office after the 3rd of January 2014, or contact me on my personal phone number.

    Michael Burt
    Proprieter Seven Star Stiching

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    Template of a Business Leave Letter

    (Your Name)
    (Business Name)


    (Recipient's Name)
    (Recipient's Business)
    (Recipient's Address)
    (Recipient's City/State)

    Subject: (Your subject goes here).

    Dear (Mr./Ms./Mrs. Sir Name),

    I am writing this letter to notify you that our business (Your business name) will be closed from (Start date) to (End datE) on account of (Reason behind business leave).

    (Work status - pending orders etc).

    I hope our temporary closure will not be too inconvient for you.

    If you have any queries, please feel free to contact me via (Your preferred mode of communication).

    (Your signature)
    (Your name)
    (Your Business name)

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