Confirming Attendance Letter

Almost every professional organisation/ institute arranges official get-togethers and parties to give its associates a chance to know each other outside the sombre atmosphere of the office. One should not miss the opportunity as it is always an effective technique not only for the development of the company but also for the employees.

However, it is not just like that you will simply walk in after receiving an invitation rather you should show some decency by confirming your attendance. A nicely written letter will be the ideal tool as it is considered an official and respectful way to inform your addressee.

Scroll down and learn how to write a confirming attendance letter. It will not take much of your time as we have given you a sample and a template to understand the format of the letter.

Tips to Write Confirming Attendance Letter

  • Maintain a professional tone
  • Be concise
  • Give your contact details if necessary


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    Sample of Confirming Attendance Letter

    Richard Halbrook,
    Finance Manager,
    Gerry & Mecaan Associates,
    17 Lyton Road,
    Glasgow – 778901,
    December 19, 2012.

    Mr. Tom Hanks,
    HR Officer,
    Gerry & Mecaan Associates,
    23 Meclod Road,
    Glasgow – 498725,

    Dear Mr. Hanks,

    I am really grateful for considering me as a part of this business get-together and would like to confirm my presence in the Prima Hall on December 31, 2012.  I am very excited for this party as it will be a great pleasure to meet all the colleagues and I do not want to miss this important occasion.

    I would like to inform you that I will have the company of my friend and assure you that the dress code and timings will be followed as directed. I am looking forward to see you at this gala.

    Thank you again for inviting me.


    Richard Halbrook

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    Template of Confirming Attendance Letter

    [Your Name]
    [Your Designation]
    [Company’s Name]
    [Address, city and postal code]

    [Receiver’s Name]
    [Designation (If applicable)]
    [Company’s Name]
    [City and Address]

    [Dear Mr. / Mrs. (last name of your recipient)],

    I am really thankful for inviting me in the [mention the occasion] and would like to inform you that I will be at [put venue] on [mention date and time of the event]. Let me tell you that I am very eager to meet you there as it will be a matter of honour and pleasure.

    Moreover, I would like to assure you that dress code and timings will be followed as directed. I am looking forward to see you at this event.

    Thank you.


    [Your Name]

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