Sample of a Leave Letter

When an employee needs to miss time from work for any reason, he or she may have to request a leave of absence in writing. A Leave Letter is a written document that reports your employer that you will have to take some break due to some reasons. As any letter to an employer, the first thing which you must assure, that the letter will remain professional and precise while clearly showing the reason for the leave. This leave letter will be place into your employee folder and will also explain that you took the appropriate steps to get the time off you need.

Below mentioned sample letters will provide you an idea of writing an effective letter for leave.


  • 1

    Andrew Brown
    Piedras No 623
    Piso2 Dto.4
    C1070AAM Capital Federal, Argentina

    October 17, 2008

    Allen Marten
    HR Manager
    ABC Construction Company
    C1000WAM Capital Federal

    Dear Mr. Marten,

    I am writing to inform that I shall not be in office for a period of two weeks and shall be on a leave of absence starting 12th January 2012.

    As you are well aware of my condition, I will be undergoing a minor brain surgery on 13th January 2012, which will require at least two weeks of complete bed rest.

    As I am involved in some mega projects these days, I have handed over my responsibilities to my back up, Mr. Tom. He has the capability to handle the projects without any problem.

    I shall rejoin office and resume my duties on 27th January 2012.

    Thanking you.

    Yours sincerely,

    Andrew Brown

  • 2

    Mr. Stephen Tan
    200 Broadway Av
    West beach SA 5024, Australia
    5551 5678

    January 17, 2009

    Mr. William Heisenberg
    Chief executive officer
    XYZ Enterprises
    A-1010 Vienna, Austria

    Dear Mr. Heisenberg,

    I am hereby requesting you for a thirty day leave of absence for my some of personal matters. If it will be possible, I have to leave my work responsibilities on February 1st and I’ll return back to my work on 1st March.

    If you will approve my application, I will be on travel in this time duration, but for any query I will be happy to assist you through mail or phone.

    Thanking you.

    Mr. Stephen Tan

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