Parental Leave Letter

Parenting is a full time job. However, if you are a working parent, giving your kids the proper attention and care becomes even more difficult. It is usually helpful to have a partner or daycare professional look after children when you are away at work. If this is not possible and you have to attend to your child, then a parental leave might be required from work.

Let us show you how to write a parental leave letter, and if you want, you can also refer to the samples and template we have provided below.

Tips on Writing a Parental Leave Letter

  • You don’t need to give out a lot of details.
  • Clearly mention why your presence at home is essential.
  • State how the situation will change in the future.
  • Give the exact dates of leaves and when you will be back.


  • 1

    Sample of a Parental Leave Letter #1

    Harold Kim
    Head of Accounting
    Big Industries,
    12345, Manufacturing Lane,
    Chicago, IL

    Anna Marie

    28th November, 2012.


    Dear Sir,

    As you know from our conversation last week, both my son and daughter have contracted chicken pox. Since they need my attention, I would like to request a 5-day parental leave to take care of them until they recover. I will need days off starting from Number 26 to December 1.

    Since my husband is a pilot, he is not always at home, making it difficult for me to leave my children at home all alone. While I am away on leave I will need someone from the office, preferably Sarah Miller, to look after my work. I have spoken with her and explained the tasks that need to be completed.

    I hope to get a positive response from you.

    Yours faithfully,
    Anna Marie

  • 2

    Parental Leave Letter Sample #2

    Steven King
    Head of Human Resource
    Big Consultants
    123 Consulting Ave

    Henry Richards
    HR Executive

    Date: April 1, 2007

    Dear Mr. King,

    I would like to request a 1-day parental leave to take my son to the orthodontist. He is scheduled to have braces put in by the dentist on April 3rd, and I will be back to work on April 4th.

    As you know, I am a single parent and cannot send my child alone with someone else because he will not feel comfortable going for such a large procedure without me by his side. I hope that you understand my obligation and approve my leave.

    I will make sure that my projects are not affected in any way during my 1 day leave. However, in case something does come up, I can be reached on my cell phone any time during the day.

    Thank You,

    Henry Richards

  • 3

    Template of a Parental Leave Letter

    (Manager's Name)
    (Manager's Position)
    (Company name)
    (Company address)

    (Your Name)
    (Your Position)


    Dear (Honorary with last name of manger),

    I am writing this letter to request a parental leave on (Leave date) on account of (Leave reason). Since my spouse is away on (Spouse situation), I will need to (Your responsibilities).

    (Work status).

    Given my circumstances, kindly approve my leave request.

    If you have any concerns, please let me know.

    Thank You,

    (Your full name)

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