Project Cancellation Letter

Project cancellation letter is one of the most important correspondence means in any organization–a profit or a not-for-profit. Companies or individuals frequently engage in different projects and they often find themselves in a situation where they need to cancel the one or projects due to a number of reasons.

While writing this letter you can mention every single reason for the cancellation of your project. In some cases you have to write everything in a concise manner while in other cases you have to write details so that the other party can fully understand your point of view.

If you don’t know how to write a project cancellation letter, simply scroll down and learn from the sample and template which we have provided you with.

Tips to Write Project Cancellation Letter

  • Be concise
  • Use a formal and professional tone
  • Write the details only about the reasons for cancelling the project


  • 1

    Sample of Project Cancellation Letter


    Neil Parker
    Director John Reed Memorial Project
    Kingston Road, New Hillbury Villas
    Kingston, New Zealand 23985
    January 12, 2012


    Peter Cook
    CEO MY Group Ltd
    North Side Road, Fulham Street 12
    Kingston, New Zealand 24872

    Ref:  Project Cancellation Letter

    Dear Peter Cook,

    I would like to inform you that John Reed Memorial Project that we have been running since the start of last year will be cancelled with effect from January 20, 2012.

    The project, which was supposed to raise funds for elderly and the poor in the United States, has been unable to get enough sponsorship. So far, all the funding has been done through private donors, which has not helped us meet our target.

    The officials plan to restart the project with a new name and a different goal. However, all the concerned parties will be informed of that once the officials come up with a final decision.

    We express our regret for cancelling this project, but would like to thank you for the support you have given to us despite a little chance of success.


    Neil Parker

  • 2

    Template of Project Cancellation Project


    (Sender name)
    (Sender designation)
    (Sender address)
    (Sender city, country, postal address)


    (Recipient name)
    (Recipient designation)
    (Recipient address)
    (Recipient city, country, postal code)

    Ref:  Project Cancellation Letter

    Dear (recipient name),

    This is to inform you that the (project name), which has been running since (date), will be cancelled with effect from (date).

    The project, which was expected to run for at least ten years, is being cancelled due to shortage of funds. Moreover, all the work done in this regard will also be abandoned from now.

    However, the officials are working on another project that should be unveiled by the end of next month. All the details of the proposed project will be given to you once the concerned officials are given approval from the upper management.

    We express our regret for cancelling this project, but would like to appreciate you for your support.


    (Sender name)

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