How to Fax a Word Document From a Computer

In today’s world of multitasking, gadgets and tech, it has become very easy to share documents and images with colleagues, friends and family members. A fax machine helps us send important documents (physical copies) nearly instantaneously over long distances. Today, there are hundreds of options for data transfer at our disposal, which were unimaginable in the not too distant past.

Given how most documents today are being produced on computers, it is important to know how to fax documents directly from your computer. The process is very simple and you will be required to follow some simple tips and instructions to perform this task effectively and efficiently without needing help from an expert. Luckily, you can fax documents even if you do not have access to a fax machine.

Things Required:

– Internet fax service


  • 1

    Before doing anything else, you will need to make sure that you have basic IT skills to get this job done. Firstly, start up your computer and wait for Windows to load. Once you are on the desktop, run the Microsoft Word application from the Start up menu.

  • 2

    Type the document you wish to send and save it using the Ctrl + S command from your keyboard. Remember that you will only be able to fax a saved document from your computer. Microsoft Word 2003, 2007 and 2010 allow the users to fax their word documents using the fax wizard application. It is also recommended to make sure that you have access to high speed internet connection to make the fax wizard application work properly on your computer.

  • 3

    Now locate the File menu from the main menu on the Microsoft Word document window. Select the Send option and then click the Fax Recipient or Internet Fax option to begin the process. As you click the “Fax Recipient” option, a new fax wizard window will open up. Minimise the original word window to work separately in a new window.

  • 4

    The fax wizard will walk you through the process of selecting an internet fax service. These services will sync your mailbox and fax numbers, allowing you to send and receive faxes over the internet.

  • 5

    If you have subscribed to an internet fax service, type in the destination number, file name, and other information and click the Finish button at the bottom of the fax wizard window to send your file.

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