Function Leave Letter

Even if you are invited to a function which falls during the week, attending it shouldn’t be a problem unless you have to travel out of the city for it. If so, taking a leave from work is your  best bet, and here we will show you how to write a function leave letter, along with providing samples and a template to work on.

Once done, you simply have to submit the letter to your human resources department or run it by your supervisor for approval.

Tips for Writing a Function Leave Letter

  • Give some details about the function (what it’s about etc).
  • Explain why you need a leave to attend it (travelling, organizing etc).
  • Clearly state the dates for your leaves and when you plan to rejoin work.
  • Submit the letter well before time for approval.


  • 1

    Sample of a Function Leave Letter #1

    Francis Gerard
    Department Head
    ABC Company
    123 Business Lane
    London, UK

    Beth Cross
    Sales Executive

    Date: December 22, 2011

    Dear Mr. Gerard,

    I would like to request a 2-day leave to attend my nephew's first birthday. Since my brother lives in Ireland and I will need to travel from London to attend the function on January 4.

    There are no urgent tasks pending with me, but I am still putting Terry Richard in charge while I am gone. Even then, if my assistance is required, I will be reachable via phone and e-mail.

    If my request is approved, I will back to work on January 6.

    Thank you for your consideration.

    Beth Cross

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    Function Leave Letter Sample #2

    Brian Young
    123 Neighborhood Lane,
    Small City, New Jersey

    Dr. Richard Hawkins
    Small City High School
    Small City, New Jersey

    Date: October 12, 2010

    Dear Sir,

    I am a 1oth grade student and my Student Number is 12345, I would like to request one day off on May 21 to attend the birthday of my brother’s first son. I have to travel out of the city, and need the leave for traveling to the function and back.

    I have spoken to Mr. Harris, who is my teacher, and he has no problems with me taking a day off because I have had perfect attendance in classes from the start of the semester.

    I hope you will approve my leave.

    Brian Young

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    Template of a Function Leave Letter

    (Manager's Name)
    (Position in company)
    (Company name)
    (Company address)

    (Employee name)
    (Employee position)


    Dear (Manager's name),

    I would like to take (Number of days off required) day(s) off from work in order to attend my parents' wedding anniversary. Since they live in (Location), I will need to travel there for the function.

    If my leave request is approved, I will be gone from (Start date) to (End date), effectively reporting back to work on (Date of return).

    In my absence, my work will be handled by (Colleague name), but I will still be reachable on my personal phone and e-mail.

    Looking forward to a positive response.

    (Your name)

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