Internship Acceptance Letter

Like a regular employee in an organization, an internee also requires an acceptance letter that will confirm his place as an intern in a workplace. The letter is sent by someone from the higher management who is incharge of the department and is responsible for confirming internships and employments.

Hence, while sending an internship confirmation letter it is important that the right choice has been made for appointing the intern and should be specified in the letter. The format and pattern of this letter is very much similar to other formal letters and the tone used is a polite that should make the reader feel easy and amused.

We have provided you with a sample and template so that you can fully understand how to write an internship acceptance letter. Scroll down and take a look!

Tips to write an Internship Acceptance Letter

  • Do not write too much detail
  • Be thankful
  • Always sound professional and formal


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    Sample of Internship Acceptance Letter

    Dr. K.D Narang
    Bangalore Eye Hospital
    18th Main, 2nd Stage
    Bangalore 560008

    March 28, 2012

    Mr. Vijay Kumar
    Jakkur Rd, Marathahalli Colony
    Bangalore 560037

    Dear Mr. Kumar,

    I am writing this letter on behalf of Bangalore Hospital Management and I would like to inform you that your application for internship in our hospital has been accepted. You have fulfilled all necessary requirements for this internship and that is why we have decided to enrol you into our internship program. You will be required to work in a rotating shift along with 13 other interns.

    The internship is going to start next month and your first assignment will be in the emergency room. After this your performance will be assessed and the tasks are going to vary on a daily basis.

    Please be present at the orientation that is going to take place on 3rd June 2012.


    Dr. K.D Narang


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    Template of Internship Acceptance Letter

    (Sender’s Name)
    (Company’s Name)
    (Company’s Address)
    (City & Zip Code)
    Contact Number

    Date: DD/MM/YY

    (Internee’s Name)
    (Internee’s Designation)
    (Internee’s Address)
    (City & Zip Code)
    (Contact Number)

    Dear Mr. /Ms. /Mrs.

    On behalf of the _______________________, I would like to inform you that your application for internship in ________ has been ___________. I am pleased to tell you that you have fulfilled all our qualifications and requirements for ____________ . You will be required to work in/for _______________ along with other interns.

    The internship will be starting up ______________, with your first assignment in ________________ after which your performance will be assessed. However, before you start up with the internship ______________________ . This will not in any way influence our decision to accept you as an intern but just to _____________ . You will also be required to attend ______________ after interview. For any questions pertaining to your internship, kindly contact ________________.


    (Authorized Person's Name with Signature)
    (Name of Organization)

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