Maternity Leave Extension Letter

A maternity leave extension letter is written by working women who are already on leave but want the leaves to be extended due to some reason. You might not have fully recovered after delivery or the new born might have some health issues you need to look after. In any case, if you need more leaves, here is how you write a maternity leave extension letter.

Tips for Writing a Maternity Leave Extension Letter

  • Maternity leaves are often regulated by law, you should check into your country’s legal requirements.
  • You should consult your organization’s maternity leave policy beforehand.
  • Make sure you inform your HR, your supervisor and a couple of your colleagues if you intend to extend your leaves.
  • Give a clear date for when you will rejoin work.


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    Sample of Maternity Leave Extension Letter #1

    Samantha Richards
    Assistant Project Manager
    SBS International
    1843 Alpaca Way
    Irvine, CA 92664

    Date: July 5, 2012

    Irene Paul
    Project Manager
    SBS International
    3378 Thunder Road
    Redwood City, CA 94063


    Dear Miss Paul,

    As per my application for twenty weeks of maternity leaves, I am supposed to be back to work in the coming week. However, I would like to apply for a leave extension.

    I am still not feeling fully fit to come back to work, and would like to take another 2 weeks off. I will be grateful if my maternity leaves could be extended till the end of this month.

    Please feel free to contact me as soon as you can to let me know whether or not my leaves can be extended as per my request.


    Samantha Richards

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    Maternity Leave Extension Letter #2

    Joshua Carter
    Managing Partner
    Big Law Firm
    123 Justice Ave.

    Stephanie Xavier

    Date: December 10, 2009

    Subject: Extended Maternity Leave

    Mr. Carter,

    I am writing to you today to ask for an extension in my current maternity leave. My scheduled leave is from October 10 to December 20. However, I would like to request that another 2 weeks be added to my leave, effectively making my return date January 5th.

    The reason for my extension request is that I had a cesarean delivery and the stitches from the surgery have not healed properly. My doctor has recommended that I stay off my feet for another 2 weeks to fully recover.

    I have spoken with Jeff Styms, who is currently working in my place, and he seems to have things in control and can continue to manage my tasks until my return.

    Thank you for your understanding.


    Stephanie Xavier

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    Template of Maternity Leave Extension Letter

    Sender’s Name
    Company’s Name
    Personal Address
    City & Zip Code

    Date: __/__/____

    Recipient’s Name
    Company’s Name
    Company’s Address
    City & Zip Code

    Subject: (BOLD & UNDERLINED)

    Dear Mr. /Ms. /Mrs. (LAST NAME),

    If I am not mistaken, my maternity leave ends on (Last date for existing leave), and I am supposed to be back to work on (Date of ending leave). However, I would like to request an extension in my maternity leaves due to (Your reason - Health issues etc).

    Kindly let me know at the earliest whether my request can be approved or not. I will be looking forward to a positive response from your end.

    If you need to contact me, you can do that via my personal number.

    Yours sincerely,
    (Your name)

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